Please send resume in Word format should you be interested in the
following HYBRID Billing Specialist roles located in Los Angeles,
CA, Orange County, CA, Chicago, IL, or New York, NY. The salary
for this position is between 60K-95K + AWESOME BENEFITS. If you
are not interested, please pass along to colleagues as we offer
referral bonuses, thank you.
Work Environment: HYBRID (3 days onsite, 2 days WFH)
Locations: Los Angeles, CA, Orange County, CA, Chicago, IL, OR
New York, NY
Term: Full-time, Direct hire
Sponsor/Transfer Visas: NO
Bachelor’s degree required: NO
Salary: 60K-95K + BONUS + AWESOME BENEFITS
CANDIDATES MUST BE LOCATED IN A COMMUTABLE DISTANCE TO ONE OF THE
FOLLOWING LOCATIONS: LOS ANGELES, ORANGE COUNTY, CHICAGO, IL, OR
NEW YORK
CANDIDATES MUST HAVE LAW FIRM EXPERIENCE
CANDIDATES MUST HAVE:
Aderant experience
Law Firm experience
VLOOKUP and Pivot tables among other advanced Excel skills
RESPONSIBILITIES
· Accurately and timely process high volume of bills each
month, including complex bills with requirements such as split
party billing and multiple discounts by matter for client-level
bills.
· Familiarize self with special fee arrangements for
clients and act as resource to billing professionals on how to
best implement arrangements.
· Create and maintain accurate and up-to date client and/or
billing professional specific billing instructions.
· Review client and matter setup for accuracy and
consistency.
· Review and edit pre-bills according to billing
professional instructions and client billing guidelines.
· Communicate effectively with billing professionals,
assistants, and clients to solve problems that arise during the
billing process to ensure that bills are mailed timely. Escalate
to the Lead Billing Specialist, if necessary, clearly
articulating the issue and possible solutions.
· Actively listen to issues raised by billing professionals
and offer suggestions to the Lead Billing Specialist on process
changes that address the issues.
· Clearly articulate Firm’s billing policies, including
policies on write-offs and carry forwards to billing
professionals and their assistants.
· Monitor carry forwards and write-offs and alert Lead
Billing Specialist of problems.
· Coordinate with Accounts Payable to ensure that all costs
are captured timely, particularly in the case of an out-of-cycle
invoice, such as when a closing occurs.
· Troubleshoot with Collections to resolve billing issues
resulting in payment problems.
· Create billing schedules and bill and payment analyses as
required.
· Assist with special billing projects as needed.
QUALIFICIATIONS
· Must have a minimum of two years of legal billing
experience.
· Self-starter who proactively focuses on providing
excellent and responsive client service.
· Quickly grasps processes and procedures and applies them
to everyday tasks.
· Prioritizes and organizes workflow to complete tasks in a
timely manner.
· Active listening skills and a systematic and structured
approach to problem solving which results in the implementation
of practical solutions.
· Adapts to different work styles and to changing
circumstances while adhering to Firm policies and billing
guidelines.
· Communicates effectively with all levels of the
organization both verbally and in writing.
· Works well under pressure and stays focused on
accomplishing the task.
· Exercises good judgment.
· Works well both independently as well as part of a team.
· Knowledge of billing systems such as Aderant or Elite.
· Experience with e-billing.
· Solid basic math skills, including adding, subtracting,
multiplication, division and calculating percentages.
· Excellent spelling and grammar skills.
· Demonstrated proficiency with Word and Excel.
· Strong attention to detail and ability to follow
instructions accurately.
