Please send resume should you be interested in the following
Legal Administrative Assistant (Legal Practice Assistant)
position located in Oakland CA. This is a full-time, permanent
position with a salary between 100-110K plus OT and awesome
benefits. Please pass along to your colleagues if you’re not
interested as we do pay referral fees.
Location: Oakland
Salary: 100-110K
Hybrid: 3 days in office / 2 days WFH (Tue-Thu are in office
days)
Bachelor’s degree required: NO
Work week hours: 40
Daily hours: 8-5, 9-6, can be flexible
Looking for a strong litigation secretary with experience in
Labor and Employment
JOB SUMMARY
The Legal Practice Assistant (Legal Administrative Assistant) is
responsible for providing daily administrative support within
Labor and Employment
ESSENTIAL FUNCTIONS
The position’s essential functions include but are not limited to
the following:
* Provide administrative and Case Assistant support for Labor and
Employment
* Maintain, and update weekly, the investigations case list, to
ensure final investigation report deadlines and budgets are met
and calendared in the
* Attend Investigations weekly team meeting;
* Manage, schedule and calendar investigative interviews by Zoom
and in person;
* Provide word processing assistance, proofread and assemble
investigative reports, contracts, legal memoranda, letter
opinions, correspondence, proposals and/or other documents as
needed; and,
* Manage calendar, travel, and speaking engagements to support
business development and related projects.
CORE DUTIES
* Prioritizing work flow, juggling multiple and sometimes
competing priorities, exercising judgment to make basic decisions
in a variety of work situations, and maintaining flexibility in
day-to-day completion of duties;
* Coordinate logistics of support for major conference
presentations and attendance;
* Review incoming correspondence and route as appropriate;
* Organize documents, and prepare binders and files to house
relevant legal and non-legal materials;
* Partner with various Firm departments to accomplish tasks and
projects;
* Maintain shared/group office calendars and individual attorney
calendars in Outlook;
* Enter attorneys’ billable time as requested according to Firm
billing policies and coordinate with Firm’s billing personnel to
facilitate attorneys’ timely review of monthly billing
statements;
* Prepare check requests and coordinate payment to vendors when
necessary;
* Prepare expense reports and work closely with the
Administrative Practice Assistant (APA) on travel arrangements;
* Back up other LPAs and office administrative staff during
planned and unplanned absences;
* Take direction and apply corrections to future revisions;
* Partner with attorneys to proactively manage their business
development activities;
* Familiarity with litigation secretarial duties a plus (i.e.
rules of court, formatting pleadings, TOA/TOC, e-filing, etc.);
* Demonstrate excellent customer service;
* Work extended hours as needed;
* Work cordially, cooperatively, and productively with all firm
employees;
* Attend work on-site on a regular, punctual and reliable
schedule (on core days and as needed during high-stakes
workflow);
* Maintain composure and work efficiently and accurately during
high-energy situations involving frequently changing
circumstances; and
* Other functions as assigned.
QUALIFICATIONS
* Prior professional experience in Labor and Employment
* Minimum of seven years of executive assistant/legal
secretary/legal assistant experience, preferably supporting an
attorney or executive level manager;
* Prior experience in labor and employment law strongly
preferred;
* Superior customer service skills;
* Powerful organizational skills and ability to contribute to
streamlining processes in concert with the practice group
administrator;
* Strong written and verbal skills, including accuracy in
grammar, spelling and punctuation;
* Strong attention to detail;
* Pro-active self-starter with ability to work independently, as
well as in a team environment;
* Experience using O365, including strong knowledge of MS Word,
PowerPoint, Excel, and Outlook; CCC Macros, iManage, time and
billing systems, and Adobe Professional is preferred;
* Demonstrated ability to maintain high ethical standards and
strict confidentiality of all information that the employee may
receive as a result of their role;
* Demonstrated ability to maintain and update skills as required
by the position;
* Interpersonal skills necessary to work with and communicate
effectively with a diverse group of attorneys, staff and vendors
to provide information with courtesy and tact.
