Please send resume should you be interested in the following
Legal Office Administrator position located in Boston. This is a
full-time, direct-hire position with a salary between 120-160K
plus awesome benefits. If you’re not interested, please pass
along to your colleagues as we do pay referral fees.
Job Title: Legal Office Administrator
Location: Boston
Salary: 120-160K
Work environment: 100% Onsite 5 days per week
Daily hours: 8-5
Bachelor’s degree: Highly Preferred
Candidates MUST HAVE law firm experience
Job Overview
The Office Administrator is responsible for the overall
administrative management of their local office, including
day-to-day operations, oversight of the legal support personnel,
management of the physical space, and serving as liaison with
building management. Working closely with the Office Chairs and
the Managing Director of Operations, the Office Administrator
takes overall responsibility of the office as lead firm
representative, setting the standard for firm citizenship and
contributing to a strong, cohesive and collaborative workforce.
In the performance of their duties, the Office Administrator
continually leads by example, consistently demonstrates a
professional and positive, attitude and communicates the firm’s
philosophy, by supporting the firm’s overall business strategy
and assisting in implementing firm-wide initiatives and policies
and procedures at a local level, thereby contributing to the
on-going success of the firm and its diverse culture.
This role has an in-office working arrangement. Potential
candidates must live within commuting distance of the Boston
office to be onsite 5 days per week. In this role, you will
report to the Managing Director of Operations.
Essential Functions
* Work with the Office Chair(s), Chief Operating Officer,
Managing Director of Operations, and all Administrative
Departments, to ensure effective office operations.
* Provide leadership, management, and hands-on service support to
attorneys, staff, and vendors.
* In collaboration with Human Resources, actively engage in the
hiring, performance management, and professional development of
the legal support staff.
* Work with Human Resources to effectively on-board and off-board
attorneys and staff.
* Manage Professional Assistants (Legal Secretaries) including
working with peer Office Administrators to oversee attorney
coverage on PA Teams, workflow through ServiceNow and PTO
scheduling to achieve effective and efficient operations and
maximum productivity.
* Oversee attendance and time tracking of Professional Assistants
and other direct reports, ensuring compliance with local and
state regulations.
* Manage Reception Desk services, Facilities staff and
Hospitality staff where applicable.
* Collaborate with the Managing Director of Operations to ensure
local outsourced services are running efficiently and
effectively.
* Collaborate with the Office Chairs and the Managing Director of
Operations to plan space allocation (including office
construction and expansion), layouts and floor moves for all
attorney and staff hires, as well as all internal moves.
* Help manage procurement of supplies and processes requests for
payment of office invoices.
* Manage local expenses effectively in accordance with the office
budget and assist with developing the office annual budget.
* Serve as the primary contact for local building management and
security.
* Manage the strategy and planning of local office meetings and
special events.
* Communicate, implement and ensure compliance with firm
policies, practices and procedures.
* Collaborate with peer Office Administrators to discuss ideas,
share best practices, and contribute to innovative approaches and
best in class service to external and internal clients.
* Perform other responsibilities as anticipated, in alignment
with firm or office-specific events, initiatives, or general
needs.
* Work additional hours as needed to fulfill job requirements.
Skills/Qualifications
* 7+ years of professional services management experience,
preferably in a multi-office law firm.
* 5+ years in delivering a wide range of professional support
services.
* Bachelor’s degree preferred.
* Solid understanding of a professional services firm structure
and management from a financial, operational, and human resource
perspective.
* Excellent business acumen and a proven record of aligning
administrative services and resources, resulting in cost
effective and successful strategies.
* Strong communication skills (verbal and written) with the
ability to develop positive working relationships (in-person and
virtually).
* Meticulous attention to detail and accuracy.
* Ability to work well under pressure and in a fast-paced,
deadline driven environment, while handling multiple tasks with
effective organizational skills.
* Proven problem solving, critical thinking, and decision-making
skills.
* Unquestioned integrity and professionalism.
* Proficient in Microsoft Suite (Word, Excel, Outlook, Teams).
