Please send resume in WORD format should you be interested in the
following Litigation Legal Secretary position located in
Pittsburgh, PA. This is a full-time, direct-hire position with a
salary between $55k-$65k depending on experience plus awesome
benefits. If you’re not interested, please pass along to your
colleagues as we do pay referral fees.
Title: Litigation Legal Secretary
Location: Pittsburgh, PA (Downtown)
Salary: $55k – $65k (non-exempt)
Work Environment: 5 days in office
Work week: 37.5 hours
Daily hours: 8:30 am – 5 pm
Degree required: NO
JOB DESCRIPTION
Our client, a national mid-sized law firm headquartered in
Pennsylvania, are seeking a Litigation Legal Secretary to join
the Litigation practice group in their Pittsburgh office. This
position will work closely with associates, shareholders, and
paralegals on the full administrative duties. Some of the key
anticipated responsibilities are listed below:
* Support attorneys and paralegals on administrative items
including receiving and opening mail. Distributing the mail to
the appropriate attorneys and paralegals.
* Transcription of dictation for some attorneys
for correspondence including letters to clients, engagement
letters, and memos to clients and client files.
* Draft discovery in addition to pleadings.
* Complete monthly expense reports and credit card statements,
scanning, and printing documents.
* Maintain electronic and physical client files.
* Maintain attorney’s calendars by setting
appointments, coordinating schedules, and setting up meetings,
pleadings, electronic filing.
* Answer phones and communicating with courts and prothonotaries.
* Draft and review legal correspondence. Proofread, correct
grammar, spelling, punctuation, and formatting.
* Format briefs and pleadings. Create an automated table of
contents.
* Finalize all forms of documents, correspondence, pleadings, and
reports.
* File pleadings in state and federal court (both electronic and
mailing).
* Perform conflicts checks and other administrative
tasks necessary for the creation of new client or matter files.
* Ability to redact, add legends and bates labels to documents in
preparation for production.
* Enter attorney’s billable time.
* Request checks and paying invoices.
* Assist secretarial team with coverage for receptionist or
other secretaries.
REQUIRED QUALIFICATIONS
* High school or equivalent
* Three (3) or more years of experience as a Legal Secretary or
related experience
* Experience using PACER to search dockets, party information,
and download pleadings.
* Experience with state filings and familiarity with various
county and prothonotary websites.
* Experience with Microsoft Office Outlook, Excel, Word, and
other software
* Experience with pdf Docs or Adobe
* Driven self-starter with a proactive approach to supporting
counsel
* Commitment to professionalism, cooperation, and teamwork
BENEFICIAL QUALIFICATIONS
* Experience with iManage document management system
* Experience filing court documents, electronically preferred
* Experience with ECF for federal court filings a plus
* Experience with Zoom, Microsoft Teams, or other conferencing
platforms
* Paralegal certificate or degree
* Active Notary license
