Senior Billing Specialist

Please send resume in WORD format should you be interested in the
following Senior Billing Specialist position located in New York
City. This is a full-time, permanent position with a salary
between 100-120K plus awesome benefits. If you’re not interested,
please pass along to your colleagues as we do pay referral fees.

Job Title: Senior Billing Specialist

Location: NYC

Salary: 100-120K (eligible for overtime)

Hybrid: 100% ONSITE for initial 30 days then In-Office Tues –
Thurs

Degree required: PREFERRED

Work Week hours: 35

Daily hours: 9:30 – 5:30

Overtime: YES

Interview process: predictive index survey/skills assessment (40
minutes), 1st round will be a 2-hour interview with team, 2nd
interview will be a 1-hour interview with upper management

Job Overview:

The Senior Billing Specialist assists attorneys with the
preparation of bills for clients, ensuring that the client bills
are processed timely and in accordance with the client agreement.
The Senior Billing Specialist answers billing questions and
researches billing related issues, prepares and distributes
billing proformas, invoices, and billing related reports. The
Senior Billing Specialist acts as the billing advisor to
attorneys and the legal secretaries, ensuring that all
transactions are recorded according to accounting standards. The
Senior Billing Specialist regularly collaborates with other
accounting departments, including ebilling, Accounts Receivable,
Cash Applications, Cost Recovery, Pricing, Client Arrangements,
Accounts Payable and Revenue Management, to help minimize any
financial exposure to the Firm.

Duties and Responsibilities:

* Perform daily activities of the billing function in support of
Partners and Clients. This includes but is not limited to
Proforma generation and edits, creating timecard summaries,
updating matter and Timekeeper rates and running client reports
at the request of the Partners and Attorneys.
* Ensure timeliness, accuracy, and acceptance of invoices on a
monthly basis. Show tenacity and drive in following up with
Billing Partners and others in order to resolve client billing
issues and ensure invoices are approved and billed.
* Understand and ensure correct implementation of client Outside
Counsel Guidelines and client fee arrangement.
* Ensure electronic invoices are processed accurately and
efficiently. Timely resolve any rejections or reductions of
electronic invoices.
* Must be highly detail-oriented with the ability to handle
multiple tasks in a fast-paced environment.
* Demonstrates professional and highly-developed communication
skills. Ability to deal professionally and courteously with
attorneys, staff, vendors, and clients of the Firm while
observing confidentiality of client and firm matters. Provide
excellent client service to our attorneys, clients and other Firm
personnel.
* Collaborates effectively with others within the billing team,
finance team and other firm groups and departments.
* Assist local or corporate billing management with special
assignments/projects (such as testing, pilot programs, policy
discussions, process improvements, etc.).
* Assist with training and mentoring of new employees and less
experienced billing staff. Effectively utilizes billing
assistants to create efficiencies within the billing department.
* Successfully manages the billing operations of the Firm’s
largest and most complex client relationships, involving very
intricate billing arrangements; acts in an advisory capacity to
their attorneys on billing matters.
* Administrative responsibilities are consistently
well-maintained (green sheets, UDF updates, electronic
submissions/appeals and unallocated balances).
* Other duties as assigned.

Education and Experience:

Required:

* A minimum of five years of billing experience
* Advanced knowledge of Microsoft Word, Excel, and PowerPoint
with the ability to use advanced Excel features
* Strong written and verbal communication skills
* Excellent customer service orientation

Preferred:

* Bachelors degree in accounting, finance, or other relevant
field
* Previous experience at a law firm or other professional
services firm
* Experience with 3E, ebilling HUB and ebilling vendor sites

Job Location