Trademark Prosecution Legal Secretary

  • Full Time
  • ,
  • Posted 4 weeks ago

Please send resume in WORD format should you be interested in the
following Trademark Prosecution Legal Secretary position located
anywhere in the United States. This is a full-time, permanent
position with a salary between 80-95K plus bonus and awesome
benefits. If you’re not interested, please pass along to your
colleagues as we do pay referral fees.

Location: 100% remote


Salary: 80-95K

Eligible for OT: YES

Bachelor Degree Required: NO

Work Week hours: 40

# of attorneys supporting: 2 partners / 2 associates

Experience with Relativity: HUGE PLUS

Trademark prosecution is a must have

Copyright prosecution (highly preferred)

Candidates must also have 5-10 years of experience with the

TESS Search



Creating cease and desist letters

Declaration of value

Understanding of serving documents overseas

IP Trademark & Patent Prosecution Secretary (US & Foreign) – Min
5 years FT experience

Seeking US & Foreign trademark and patent prosecution secretary,
with emphasis on trademark, with a minimum of 5 years full-time
experience in this area. Duties include, but are not limited to:

* Preparing & filing documents with the USPTO
* Preparing & filing foreign documents including instructions to
clients, instructions to FA, confirming receipt of
communications, and invoicing.
* Renewal and maintenance
* Docketing and maintenance of due dates and communications,
including managing deadlines.
* Preparing shells for documents in Word (letters, discovery,
* Administrative tasks including attorney time entry, processing
invoices, expense reports, opening new matters, reporting
incoming information form USPTO or FA

Essential Functions and Responsibilities:

* Support all aspects of trial preparation, including handling
logistics and supporting at trial as necessary
* Edit, proofread, and redline documents (agreements, pleadings,
spreadsheets, and presentations) and correspondence for accuracy,
grammar, and formatting
* Review and edit prebills; work with billing practice group to
ensure client bills are sent out timely; prepare expense reports
and submit vendor invoices for timely payment
* Organize and maintain attorney contacts and calendars,
including travel logistics and scheduling
* Input, review, edit, and update attorney time entries
* Coordinate meeting logistics, including scheduling, arranging
videoconferences, conferences calls, and conference rooms;
requesting equipment and food and beverage orders; preparing
presentation materials; and welcoming visitors
* Answer incoming telephone calls and document and relay messages
* Organize and maintain paper and electronic files in accordance
with Firm records retention policies
* Proactively remind attorneys of impending deadlines and

Job Specifications:

* Bachelor’s degree preferred but not required
* At least three (3) years of related work experience within
Trademark Prosecution
* Knowledge of court rules and civil procedures in State and
Federal jurisdictions, including experience with electronic
* Knowledge of trial procedures including managing databases,
filing in various jurisdictions, and other aspects of trial
* Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint
and Word)
* Strong written and verbal communication skills; professional
demeanor and presentation
* Strong client service skills with high-level standards of
excellence in work product to meet or exceed client and Firm
* Strong organizational skills, time management skills, and
attention to detail
* Ability to work under tight deadlines and prioritize
* Strong problem-solving skills with ability to take initiative
and use good judgment and excellent follow-up skills
* Ability to maintain and handle confidential and sensitive
information with discretion and diplomacy
* Ability to work effectively in a fast-paced environment
* Working knowledge of Relativity, PACER, CM/ECF, Westlaw, Lexis,
as well as other relevant litigation applications is preferred

Job Location