Legal Assistant- 3532937

Job Title: Legal Assistant

Location: New York, NY 10019

Salary/Payrate: $80K-$90K annually and AWESOME benefits!!!

Work Environment: Hybrid (4 days in office, 1 remote)

Term: Permanent / Fulltime

Bachelor’s degree required: NO

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

Our client, a well-established boutique New York City law firm
with more than 35 years of continuous client service, has engaged
our legal recruiting agency to identify a tech-savvy, experienced
Legal Assistant to join its growing team. The firm is known for
delivering sophisticated, large-firm caliber legal work while
maintaining a collegial, professional, and supportive small-firm
environment.

This role provides comprehensive administrative and secretarial
support across multiple practice areas, including Litigation,
Commercial Real Estate, and Corporate. It is an excellent
opportunity for a flexible, adaptable legal professional who
enjoys variety in their day-to-day responsibilities and can
transition seamlessly between attorneys and practice groups based
on workflow demands.

The Legal Assistant will support attorneys on an as-needed basis,
helping to cover desk transitions, workload imbalances, absences,
and ongoing projects. The ideal candidate brings strong
organizational skills, advanced technical proficiency, and the
ability to manage shifting priorities with professionalism and
efficiency.

Key Responsibilities

Litigation Support

* Support attorneys through all phases of litigation, including
discovery, motion practice, depositions, hearings, and trial
preparation
* Prepare, edit, and format complex pleadings, briefs, and
indexed filings, including Tables of Contents and Tables of
Authorities
* Maintain electronic and physical case files in compliance with
court and firm requirements
* Handle electronic filings in state and federal courts (NYSCEF,
PACER/ECF)

Commercial Real Estate / Leasing Support

* Prepare, revise, and format commercial leases, amendments,
assignments, SNDAs, and related transactional documents
* Coordinate execution of documents, including electronic
signatures and notarizations
* Communicate professionally with landlords, tenants, brokers,
and other transaction participants
* Maintain closing checklists and assist with assembling closing
binders

Corporate Practice Support

* Draft and revise corporate documents such as operating
agreements, shareholder agreements, engagement letters,
resolutions, consents, and organizational minutes
* Assist with due diligence by organizing, indexing, and managing
corporate records and closing documents
* Prepare execution versions of transaction documents and support
corporate closings

Administrative & Cross-Practice Support

* Provide floating coverage across the firm, adjusting priorities
daily based on attorney needs
* Draft, proofread, and edit correspondence, memoranda, and
internal communications
* Coordinate meetings, conference room reservations, and
Zoom/Teams calls
* Manage document production tasks including scanning, copying,
and PDF creation
* Enter and edit time records, assist with pre-bills, billing
letters, and monthly billing processes

Technical Skills

* Advanced proficiency in Microsoft Word, Outlook, and Excel,
including complex formatting, redlining, styles, and numbering
* Experience with iManage Cloud or similar document management
systems
* Familiarity with Practice Assistant, Workshare/Litera Compare,
BigHand, Adobe Acrobat Pro, and online legal research tools
preferred
* Strong skills in preparing complex documents using Word styles,
TOCs, and TOAs
* Confident use of electronic court filing platforms (NYSCEF,
PACER/ECF)
* Exceptional proofreading and document quality-control skills
* Willingness and ability to learn new technologies and firm
systems

Experience Requirements

* Prior experience supporting attorneys in a litigation
environment is required
* Experience supporting commercial real estate and/or corporate
practices is strongly preferred
* Proven ability to manage multiple assignments simultaneously
and pivot as priorities change
* Familiarity with legal terminology across litigation, real
estate, and corporate matters
* NYS Notary Public preferred, or willingness to obtain notary
status within three months of hire

Education

* Associate’s degree or higher preferred; equivalent professional
experience will be considered
* Excellent written and verbal communication skills required,
with strong attention to spelling, grammar, and punctuation