Commercial Real Estate Legal Administrative Assistant- 3548651

Job Title: Commercial Real Estate Legal Administrative Assistant

Location: Addison TX 75001

Salary/Payrate: $60K-$70K annually, discretionaary year-end bonus
and AWESOME benefits!!!

Work Environment: Onsite

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

Assistance and legal secretarial support to attorney(s) and
paralegal. Reports directly to assigned attorneys and paralegals.

Essential Functions

* Answer attorney/paralegal phones as needed and take thorough,
accurate messages in a professional manner
* Complete, copy, and close all outgoing mail items in a timely
manner, being sure to include any and all attachments or
enclosures to recipient and/or copyholders
* Type and proof correspondence and documents relating to Real
Estate Acquisitions; Real Estate Loans; Real Estate Sales;
Organizational documents; Leases and Lease related documentation;
all areas of law as marked up by attorneys or dictated
* Coordinate opening new client and/or matter files to include
submission of conflict check, inserting new file on the System
and creating physical files
* Prepare Engagement Letters for new clients and coordinate
execution
* Create drafts and final documents in AIA program
* File UCC’s and maintaining critical date charts for specific
shopping centers; use of direct access account with Secretary of
State; assist various attorneys within the Firm regarding
Secretary of State UCC’s
* Save, print & organize Title Commitments – exception documents
for Attorney/paralegal review
* Prepare and complete closing binders
* Receive, review, and route incoming mail
* Input attorney and/or paralegal time into accounting system
* Maintain all filing in a timely manner

Education, Experience and Skills Required

* Steady work history
* 3-5 years Commercial Real Estate legal secretary experience
* High School Diploma or Equivalent
* Proficient in current Microsoft applications such as Word and
Excel
* Proficient in FoxitPhantom PDF including interlineation of
attorney comments in PDF documents; conversion to Word;
extractions; inserts; deletions; whiteouts
* Ability to type accurately; ability to use office equipment
such as computer terminal, calculator, copier, postage meter, and
scanner
* Strong verbal and interpersonal skills
* Ability to organize and prioritize work and to meet deadlines
* Experience in time entry, client interaction and assistance
* Familiarity of language used in legal/real estate documents
* Team player who is a multi-tasker, highly efficient, accurate,
reliable, positive, and professional at all times
* Ability to work overtime when needed with minimal notice