Legal Administrative Assistant (Family Law/Matrimonial)- 3607357

Job Title: Legal Administrative Assistant (Family
Law/Matrimonial)

Location: Century City CA 90067

Salary/Payrate: $90K-$115K annually bonus and AWESOME benefits!!!

Work Environment: Hybrid (1 day WFH per week)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

This position will support the attorneys in the Matrimonial in
delivering the highest level of service to internal and external
clients alike. As a contributing team member, the Professional
Assistant is proactive in balancing multiple work demands, taking
personal responsibility for the quality and timeliness of their
work and maintaining client and firm confidentiality. The
Professional Assistant maintains a professional demeanor and
focus and seeks to maximize team contribution and minimize
disruptions to the workday.

This role has a hybrid working arrangement. Potential candidates
must live within commuting distance of our client’s Los Angeles
office in Century City to be onsite 4 days per week. In this
role, you will report to the Office Administrator.

Essential Functions

* Demonstrate command of workflow; utilizing firm resources
appropriately.
* Utilize ServiceNow, the firm’s task tracking software, to
manage assignments.
* Create, edit, format and proofread documents including, but not
limited to, agreements, contracts, plans etc. and maintain such
documents within the firm’s document management system.
* Prepare legal documents for e-Filing and filing via PACER.
* Communicate directly and on behalf of attorney(s), including
outside vendors.
* Prepare new client matter request packets and coordinate
approval; coordinate conflict search processes; and prepare
retainer letters.
* Review proformas and edit bills according to client billing
arrangement.
* Enter, track, and coordinate new client/matter information.
* Edit and coordinate client pitches with Marketing Department.
* Maintain InterAction and/or Extranet data, keeping information
current
* Maintain electronic and paper files in accordance with firm
guidelines.
* Maintain and monitor attorney calendars and provide timely
updates and reminders
* Coordinate and/or book travel arrangements.
* Prepare, track, and maintain attorney expenses in Chrome River.
* Organize and coordinate conference calls and client meetings.
* Perform other responsibilities as assigned.
* Work additional hours as needed to fulfill job requirements.

Skills/Qualifications

* 5+ years of legal secretarial or assistant experience.

* Experience with matrimonial or litigation cases in California.
* Associates degree preferred; Notary Public is a plus.
* Experience in a legal environment or professional services
required.
* Ability to draft correspondence.
* Strong communication skills (verbal and written) with the
ability to develop positive working relationships (in-person and
virtually).
* Meticulous attention to detail and accuracy.
* Ability to manage multiple tasks with effective organizational
skills.
* Proven problem solving, critical thinking, and decision-making
skills.
* Ability to receive detailed information through oral and
written communication.
* Ability to read, create, proofread and transcribe documents.
* Ability to exchange information and receive instructions via
phone and email.
* Ability to work in a high-pressure deadline driven environment.
* Ability to maintain confidentiality.
* Ability to prioritize and handle multiple projects, with a
willingness to accept ownership of projects and be successful in
driving those projects and daily tasks to a successful
conclusion.
* Ability to identify, analyze, and troubleshoot issues.
* Ability to develop creative solutions, work in a fast-paced,
team-oriented environment, and collaborate with professionals at
all levels preferred.
* Unquestioned integrity and professionalism.
* Proficient in Microsoft Suite (Word, Excel, Outlook, Teams),
Chrome River, InterAction, and Carpe Diem.
* Proficient in web-based conference call/web-sharing
applications.