Litigation Legal Administrative Assistant- 3607546

Job Title: Litigation Legal Administrative Assistant

Location: Century City CA 90067 OR Irvine CA 92614

Salary/Payrate: $90K-$110K annually bonus and AWESOME benefits!!!

Work Environment: Hybrid (1 day WFH per week)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

This position will virtually support attorneys across the firm in
delivering the highest level of service to internal and external
clients. As a contributing team member, the Litigation Legal
Administrative Assistant, is proactive in balancing multiple work
demands, taking personal responsibility for the quality and
timeliness of their own and the team’s work product, and
maintaining client and firm confidentiality. The Litigation Legal
Administrative Assistant knows who the attorneys are, their
personal preferences and work styles.

This role has a hybrid working arrangement. Potential candidates
must live within commuting distance to the Irvine CA or Century
City offices to be onsite 4 days per week. In this role, you will
report to the Director of Support Services.

Essential Functions

* Create, edit, format and proofread documents, spreadsheets and
presentations.
* Prepare legal documents for court filing and electronic filing.
* Promptly respond to attorney requests via written, verbal or
electronic communication.
* Effectively and efficiently manage work and information
requests, including document management, scheduling and
coordination of firm resources.
* Help attorneys and team members apply new technology to improve
efficiency and quality of work product.
* Hands-off work with detailed instructions to team members to
prevent any compromises in work product.
* Smoothly handle multiple demands and shifting priorities across
all firm offices.
* Maintain Extranet data and FTP sites for attorneys and clients.
* Perform other responsibilities as assigned.
* Work additional hours as needed to fulfill job requirements.

The above essential functions represent the general nature and
level of responsibilities for this position and is not intended
to be an all-inclusive list. The firm may modify and amend any
job description at any time in its sole discretion.

Skills/Qualifications

* 7+ years of legal secretarial and customer service experience.
* Notary Public preferred.
* Strong communication skills (verbal and written) with the
ability to develop positive working relationships (in-person and
virtually).
* Meticulous attention to detail and accuracy.
* Ability to manage multiple tasks with effective organizational
skills.
* Proven problem solving, critical thinking, and decision-making
skills.
* Unquestioned integrity and professionalism.
* Ability to communicate respectfully.
* Ability to provide support to attorneys virtually.
* Ability to work under pressure and deliver accurate results.
* Ability to process and receive detailed instructions and
information through oral and written communication.
* Proficient in Microsoft Suite (Word, Excel, Outlook, Teams).