Legal Secretary- 3613393

Job Title: Legal Secretary

Location: Oakland, CA 94612 or San Francisco, CA 94111 or San
Jose, CA 95113

Salary/Payrate: $85K-$115K annually and AWESOME benefits!!!

Work Environment: Hybrid (3 of days WFH after initial training
period)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

A mid‑sized law firm is seeking an experienced Legal Secretary
to provide high‑level administrative and document support to a
team of attorneys. This full‑time position offers a hybrid work
arrangement following the initial training period.

Position Overview:

The Legal Secretary will handle a wide range of administrative,
organizational, and document‑production responsibilities. The
role requires strong attention to detail, excellent communication
skills, and the ability to manage multiple priorities in a
fast‑paced environment. The ideal candidate is proactive,
adaptable, and comfortable supporting attorneys with varied
practice needs.

Responsibilities:

* Prepare, revise, and finalize legal documents, correspondence,
and supporting materials.
* Maintain attorney calendars, including meetings, deadlines, and
project timelines.
* Assist with assembling materials for meetings, hearings, and
client presentations.
* Organize and maintain electronic and physical files using the
firm’s document management tools.
* Track deadlines and ensure timely completion of required
filings or submissions.
* Communicate professionally with clients, internal staff, and
external contacts.
* Coordinate billing information, timekeeping entries, and
related administrative tasks.
* Provide occasional support for litigation‑related activities,
such as formatting pleadings or organizing case materials.
* Handle confidential information with discretion and
professionalism.
* Perform additional administrative duties as needed to support
the attorneys and office operations.

Qualifications:

* High school diploma required; additional education or legal
coursework preferred.
* Extensive experience (typically 7+ years) as a legal secretary
or legal administrative professional.
* Background supporting attorneys in any civil practice area is
highly valued.
* Strong writing, proofreading, and communication skills.
* Ability to manage competing deadlines and maintain organization
in a busy environment.
* Demonstrated ability to work independently while also
collaborating effectively with a team.
* Proficiency with Microsoft Office and Adobe Acrobat.
* Experience using legal technology platforms such as document
management systems, time‑entry software, and calendaring tools
(specific systems may vary).