Accounts Payable Assistant- 3662370

Job Title: Accounts Payable Assistant

Location: Indianapolis, IN 46204

Salary/Payrate: $30-$35/hour

Work Environment: Hybrid

Term: Temp/Contract

Bachelor’s degree required: No

Referral Fee: AMS will pay $250 should the person you refer gets
hired

Job Description:

The Accounts Payable Assistant will perform a variety of
accounting duties according to established policies and
procedures which may include expense report review, domestic
accounts payable, entry of foreign vendor invoices or review of
foreign invoices submitted by attorneys and staff, processing the
quick checks, and posting cost entry for the Firm and processing
trust receipts and disbursements. Maintains contact with
attorneys and staff and observes confidentiality of client and
firm matters. The ideal candidate will have prior office
experience, strong communication skills, and the ability to
manage multiple tasks in a fast-paced professional environment.

Responsibilities:

* Utilizes computerized accounting, payables and general ledger
software programs.
* Reviews expense reports submitted by attorneys and staff.
* Processes the Firm’s international accounts payable invoices as
assigned. Ensures proper approvals are received on all invoices
for client billable and Firm charges.
* Reviews vendor statement of accounts.
* Requests and reviews form W-8 from foreign vendors.
* Processes weekly accounts payable check run.
* Makes necessary corrections to charges posted to clients as
directed by attorneys.

Qualifications/Requirements:

* Ability to read, write and perform arithmetic computations at a
level normally acquired through completion of high school or
equivalent in order to maintain and verify accounts.
* Approximately six months to one year of on-the-job experience
necessary in order to gain an understanding of finance policies
and procedures and effectively operate equipment/software with
minimum supervision in order to carry out routine accounting
duties with minimal supervision.
* Ability to organize and prioritize numerous tasks and complete
them under time constraints.
* Ability to respond to requests requiring analysis and support
of checks issued and disbursements posted to clients.
* Interpersonal skills necessary in order to communicate in
person, by e-mail and telephone and follow instruction
effectively from a diverse group of attorneys and staff and to
provide information with ordinary courtesy and tact.
* Work occasionally requires a high level of mental effort and
strain when performing a high volume of clerical tasks and
performing other essential duties.
* Demonstrated exemplary track record in the handling of
(personal and/or business) fiscal responsibilities and matters.