Litigation Legal Administrative Assistant- 3707739

Job Title: Litigation Legal Administrative Assistant

Location: New York, NY 10017

Salary/Payrate: $85,000–$100,000 annually, plus benefits

Work Environment: Hybrid – Four days onsite, one day WFH

Term: If Contract to Hire (3–6 months preferred); direct Fulltime
hire also considered

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

Job Description:

AMS Staffing is seeking an experienced Litigation Legal
Administrative Assistant to join a well-established law firm in
New York City. This opportunity is ideal for a seasoned legal
administrative professional who thrives in a fast-paced
environment and enjoys providing high-level support to attorneys
handling complex litigation matters.

The successful candidate will be resourceful, highly organized,
and capable of exercising independent judgment while delivering
exceptional client service. This position offers a hybrid work
schedule, competitive compensation, and a comprehensive benefits
package.

Key Responsibilities

* Provide confidential legal administrative and secretarial
support to 5–7 attorneys and other timekeepers.
* Prepare, format, edit, proofread, and finalize legal documents,
correspondence, pleadings, and other litigation materials.
* Assist with state and federal court filings, legal research,
and related litigation support activities.
* Prepare and assist with discovery responses and associated
litigation documentation.
* Manage attorney calendars, coordinate meetings, depositions,
travel arrangements, and other scheduling requirements.
* Maintain electronic and physical client files, including
document organization, indexing, retrieval, and updates within
the document management system.
* Prepare attorney time entries, assist with pre-bill edits,
process expense reimbursements, and coordinate billing activities
with Accounting.
* Assist with conflict checks, new client and matter openings,
and related administrative processes.
* Coordinate internal and external communications while
maintaining professionalism, discretion, and confidentiality.
* Assist with document comparisons, cross-referencing, dictation
transcription, and preparation of materials as needed.
* Collaborate with attorneys, paralegals, and administrative
teams to ensure efficient workflow and timely completion of
assignments.

Qualifications

* Minimum of three years of administrative assistant experience
required, with strong, recent litigation law firm experience
highly preferred.
* Solid understanding of litigation procedures, legal
terminology, and law firm administrative practices.
* Advanced legal document preparation and formatting skills,
including TOA/TOC preparation.
* Experience preparing discovery responses.
* Strong New York state e-filing experience and federal e-filing
proficiency with PACER/CM-ECF.
* Proficiency with iManage and Microsoft Office, including Word,
Outlook, and Excel.
* Real Estate Litigation experience preferred.
* New Jersey e-filing, trial binder preparation, Adobe Acrobat,
and document comparison experience are pluses.
* Excellent organizational, time management, and prioritization
skills with the ability to manage multiple deadlines.
* Strong written and verbal communication skills, sound judgment,
and a commitment to confidentiality and professionalism.

Benefits

* Medical, Dental & Vision Insurance
* Paid Time Off
* 401(k) Retirement Plan
* Life Insurance
* Disability Insurance
* Hybrid Work Schedule