Billing Coordinator- 3650901

Job Title: Billing Coordinator

Location: Boston, 02116

Salary/Payrate: $85K-$95K

Work Environment: Hybrid (3 days in office/2 remote) After ramp
up

Bachelor’s degree required: Yes

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

Our client, a well-regarded international law firm, is seeking a
Billing Coordinator to join their Boston team.

Responsibilities

* Coordinate and execute complex billing, account reconciliation,
and client financial analysis assignments.
* Review accounts receivable and outstanding balance reports,
proactively identifying discrepancies, collection concerns, and
potential billing issues.
* Maintain detailed knowledge of client billing guidelines,
contractual terms, alternative fee arrangements, special
invoicing requirements, and individual attorney and client
preferences.
* Respond promptly and professionally to questions and requests
from clients, attorneys, and administrative professionals,
providing accurate information, solutions, and guidance.
* Establish and maintain strong collaborative relationships with
attorneys, clients, colleagues, and other internal stakeholders.
* Prepare client invoices, billing documentation, and internal
forms, ensuring all necessary supporting materials are included
for monthly reminder notices, accounts receivable adjustments,
write-offs, retainer applications, on-account transactions, and
other related activities.
* Manage billing and collection functions for designated
partners, including monitoring account activity and following up
on outstanding matters.
* Assist with the Firm’s billing and collections support line by
researching questions, resolving issues, and providing
appropriate guidance.
* Record and track discussions, meetings, decisions, and action
items with assigned partners to ensure timely follow-through.
* Continuously expand knowledge of the Firm’s billing practices,
client accounting procedures, financial systems, and operational
workflows.
* Organize and maintain accurate, current, and comprehensive
records for assigned partners and clients.
* Maintain billing trackers, collection logs, reminder notices,
follow-up records, and response documentation.
* Communicate clearly and professionally in person, by telephone,
and in writing while fostering effective and productive
professional relationships.
* Maintain a consistent and dependable on-site presence to
support collaboration with partners, colleagues, and business
services teams.
* Exercise sound judgment and accountability in the appropriate
use of Firm resources.
* Follow all Firm policies, procedures, operational standards,
and applicable guidelines.
* Perform additional billing, accounting, administrative, and
related responsibilities as assigned.

Qualifications

* Demonstrated ability to work independently, exercise sound
judgment, and continuously expand professional knowledge and
capabilities.
* Consistently demonstrates professionalism, discretion, respect,
and courtesy when interacting with colleagues, attorneys,
clients, and external contacts.
* Strong analytical, investigative, problem-solving, and
troubleshooting skills.
* Proven ability to prioritize assignments and consistently meet
established deadlines.
* Working knowledge of applicable Firm and office technology,
including Aderant, Microsoft Outlook, Excel, and Word, with the
aptitude to learn additional financial applications, software
platforms, and operating systems.
* Excellent verbal, written, and interpersonal communication
skills.
* Exceptional accuracy and attention to detail, particularly when
working with financial and client information.
* Ability to oversee multiple assignments simultaneously while
adapting to changing priorities, deadlines, and business needs.
* Demonstrated ability to exercise discretion and protect
confidential and sensitive information.
* Strong organizational, time-management, planning, and
prioritization capabilities.
* Ability to perform effectively in a high-volume,
deadline-driven, and fast-paced professional environment.
* Comfortable working autonomously while also contributing
effectively within a collaborative team setting.
* Willingness and ability to travel when business needs require.
* Flexibility to modify working hours when necessary to
accommodate operational demands, client requirements, and Firm
priorities.

Education and Experience Required

* Bachelor’s degree from an accredited institution.
* At least one year of professional experience in legal billing,
preferably including client account review, financial analysis,
accounts receivable, or related billing functions.