Commercial Real Estate Legal Assistant-3551372

Job Title: Commercial Real Estate Legal Assistant

Location: Chicago, IL 60606

Salary/Payrate: $75,000-$95,000

Work Environment: Hybrid (2 days WFH rotating schedule)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

Overview

Seeking an experienced Real Estate Legal Assistant to support
real estate attorneys in the Real Estate practice group and the
firm’s Managing Partner. This role offers a unique opportunity to
work closely with firm leadership while supporting both a
sophisticated commercial real estate practice and firm
management.

The position is ideal for a detail-oriented, proactive
professional with strong organizational skills and prior
experience in real estate law who thrives in a fast-paced
collaborative environment. The role requires the ability to
manage multiple tasks simultaneously, communicate effectively
with clients and third parties, and maintain a high standard of
accuracy and professionalism.

Responsibilities

* Provide comprehensive administrative and legal support to
several attorneys within the Real Estate practice group and the
firm’s Managing Partner
* Manage calendars, meetings, travel arrangements, and client
communications
* Support the Managing Partner with scheduling, correspondence,
and day-to-day administrative needs, including coordination of
firm management and leadership activities
* Prepare, revise, and format transactional documents,
correspondence, and closing materials
* Assist with commercial real estate transactions, including
purchase and sale agreements, loan documents, leases, and closing
binders
* Assemble, organize, and distribute electronic closing books,
including signature pages, recorded documents, title policies,
and executed agreements
* Coordinate due diligence materials, maintain due diligence date
trackers and maintain closing checklists
* Coordinate execution of documents, including circulating
signature pages and managing notarization requirements
* Manage electronic and filing systems, ensuring all transaction
documents are properly saved, organized and accessible
* Perform time entry, expense reporting, billing coordination,
and matter intake and management
* Communicate professionally with colleagues, clients, opposing
counsel, lenders, and title companies
* Maintain confidentiality of internal firm information and
client information and exercise sound and professional judgment
in handling sensitive matters
* Collaborate with attorneys to develop, implement, and refine
processes and workflows to ensure efficient transaction
management and the highest level of client service

Qualifications

* 5+ years of legal assistant or administrative experience in a
real estate or transactional practice
* Prior law firm experience strongly preferred
* Familiarity with commercial real estate documents and closing
processes
* Experience with document management and timekeeping systems,
and strong proficiency in the Microsoft Office Suite, including
Word, Outlook, Excel, OneDrive and PowerPoint
* Experience with DocuSign
* Excellent organizational and multitasking abilities with strong
attention to detail
* Strong written and verbal communication skills
* Professional demeanor with the ability and comfort to interact
effectively with attorneys, clients, and third parties
* High level of discretion, reliability, and sound judgment

Preferred Qualifications

* Experience supporting multiple attorneys or firm leadership in
a mid-size or large law firm
* Exposure to lender-side or commercial real estate transactions
* Real estate closing coordination experience

Physical requirements

* Able to work in a typical office setting and operate office
equipment, including computer, copier, and scanner.
* Able to sit and/or stand for prolonged periods of time
* Able to view and read computer screens and printed documents,
often for prolonged periods of time