Executive Assistant- 3555915

Job Title: Executive Assistant

Location: Seattle, WA 98101

Salary/Payrate: $90K-$100K, bonus and AWESOME benefits!!!

Work Environment: 100% Onsite

Bachelor’s degree required: Preferred

Referral Fee: AMS will pay $500 should the person you refer gets
hired

Job Description:

Please send your resume in Word format if you are interested in
an Executive Assistant opening with a law firm located in
Seattle, WA 98101. Salary in the $90K-$100K range and AMAZING
benefits. If you are not interested in this position, please pass
onto colleagues/associates as we do offer referral fees should
they be hired.

Client is seeking an Executive Assistant for its Seattle office.
This position will provide executive and administrative support
to the Managing Partner and will serve as a liaison to senior
management teams. The ideal candidate will be outgoing and
positive by nature, have a strong desire to work closely within a
team, be able to jump in where needed and take effective action
without having to know the total picture, react in a helpful
manner and with urgency to situations and events that require a
quick response or turnaround, and have the ability to easily
switch gears. The position will involve regular exposure to
confidential material and requires a high level of
professionalism, organization, discretion, and integrity. Looking
for someone who is very straightforward, positive, and proactive,
and enjoys working in teams.

QUALIFICATIONS

* 3-5 Years of executive assistant experience in a law firm
setting.
* A Depth of understanding of legal concepts, terminology, and
case flow.
* Bachelor’s degree or equivalent experience.
* Proactive, self-starter, self-manager, with tenacity in finding
solutions to problems with tact and diplomacy.
* Able to multi-task and work independently with a high level of
accuracy.
* Ability to handle sensitive situations and confidential
information with discretion.
* Effective time management skills: ability to organize and
prioritize efficiently.
* Work well with people at all levels inside and outside the
firm.
* Ability to understand problems, think critically, and identify
creative solutions.
* Strong proficiency in Microsoft Office Suite (Word, Excel,
PowerPoint, Outlook, and SharePoint); advanced skills preferred.

RESPONSIBILITIES:

* Managing an active calendar of appointments.
* Arranging complex and detailed travel plans, itineraries, and
agendas, and compiling documents for travel-related meetings.
* Plan, coordinate, and manage the attorney’s schedule.
* Work cooperatively with others in the firm to disseminate
information on behalf of the Managing Partner.
* Work closely and effectively with the Managing Partner to keep
them informed of upcoming commitments, responsibilities, and
critical information related to the firm and active cases.
* Manage a variety of special projects.
* Prioritize conflicting needs and deadlines proactively and
efficiently.
* Manage monthly expense report.
* Proofread and edit communications, presentations, and reports
for Managing Partner and other senior leadership as needed.
* Schedule internal and external meetings (coordinates meeting
logistics: presentation materials, technical support, conference
rooms, tracking attendees, catering, etc.)
* Compile and analyze data.
* General office duties, including administrative recordkeeping,
mail, copy, and scan projects.
* Offer support and assistance to other departments and employees
as needed for special projects and/or events.