Intellectual Property Legal Administrative Assistant- 3565135

Job Title: Intellectual Property Legal Administrative Assistant

Location: Cincinnati OH 45202 OR Cleveland OH 44114

Salary/Payrate: $80K-$90K annually and AWESOME benefits!!!

Work Environment: Hybrid (30 days onsite then 2 days WFH per
month)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

The Intellectual Property Legal Administrative Assistant performs
a variety of administrative duties and delivers high quality
service to attorneys and other legal team members in a
collaborative team environment. The position requires thorough
knowledge of the Attorney Support Portal and all firm and
Intellectual Property practice specific processes and procedures.
The Administrative Assistant maintains the highest level of
professionalism and observes confidentiality of client and firm
matters.

Essential Duties and Responsibilities:

* Prepare patent applications and prosecution documents including
amendments, responses, Information Disclosure Statements, and
appropriate transmittal forms during all stages of patent
prosecution for attorney review.
* Assist attorneys and paralegals with maintaining domestic and
foreign trademark applications and registrations.
* Preparation of communication to clients regarding progression
of prosecution of cases in portfolio.
* Review and manage docket, providing updated information to
attorneys. Regularly update docketing department regarding
actions taken.
* Prepare client matter request forms for submission to docket
department for new cases.
* Prepare legal documents and general correspondence from
dictation or written format in an accurate and timely manner.
* Draft standard correspondence, proofread, edit, and format
documents.
* Coordination and management of calendars, scheduling, and
travel plans.
* Input time entries accurately and efficiently into the firm’s
timekeeping system.
* Maintain paper and electronic client and administrative files
in accordance with firm procedures and the document management
system.
* Attention to other administrative tasks including conflict
checks, new client/matter intake process, client bills, mail,
check requests and expense reports.
* Communicate and interact professionally with clients,
attorneys, legal team members and staff to deliver a high level
of customer service.
* Actively participate as a member of the practice group support
team to complete work submitted in the Attorney Support Portal.
* Participate in in-house training to continue development and
expand legal knowledge.

Required Knowledge, Skills and Abilities:

* High School diploma or equivalent required.
* Intellectual Property administrative assistant experience in a
law firm or other legal department.
* Experience with USPTO e-filing systems.
* Experience with PCT filings.
* Experience with domestic and foreign documents.
* Excellent organizational, time management and follow up skills.
* Strong verbal and written communication skills.
* Exceptional attention to detail.
* Ability to handle multiple, competing deadlines and priorities
in an effective manner.
* Excellent interpersonal skills with a strong focus on client
service.
* Ability to work independently and as part of a team.
* Proficient in Microsoft Office Suite.