Lateral Partner Integration Assistant- 3653488

Job Title: Lateral Partner Integration Assistant

Location: New York, NY 10019

Salary/Payrate: $65K-$70K annually plus a performance-based bonus
and AWESOME benefits!!!

Work Environment: Hybrid – 4 days onsite, 1 remote

Term: Permanent / Fulltime

Bachelor’s degree required: Yes

Referral Fee: AMS will pay $500 should the person you refer gets
hired

Job Description:

Our client, an international AmLaw 100 firm, is looking to hire a
Lateral Partner Integration Assistant at their offices in New
York City. The position will allow for a hybrid work schedule
with 4 days a week onsite, 1 remote, and will pay an annual base
salary of $65K to $70K plus a performance-based bonus and
comprehensive benefits package.

Our AmLaw 100 client is seeking a Lateral Partner Integration
Assistant to provide dedicated administrative and operational
support to the firm’s Integration department. This role serves as
a central coordination point for the entire integration
team—owning the scheduling that keeps the team running and
ensuring that the department’s trackers, dashboards and records
reflect the most current, real-time information at all times. The
ideal candidate is exceptionally organized, detail-oriented and
proactive, with the ability to manage a high volume of scheduling
and data-tracking responsibilities while delivering white-glove
service in a fast-paced environment.

Responsibilities:

Scheduling & Calendar Management

* Own and manage all scheduling for the integration team,
coordinating meetings, calls and interviews among lateral
partners, firm leadership, practice group heads and
cross-functional Business Professionals teams
* Manage complex, frequently shifting calendars across multiple
team members, proactively resolving conflicts and ensuring
participants, materials, rooms and virtual meeting logistics are
in place
* Coordinate pre-arrival, onboarding and integration meetings and
events end to end, including room bookings, video conferencing
setup, catering and related logistics
* Track scheduling-related deadlines and proactively follow up to
confirm attendance, preparation and next steps

Tracker & Real-Time Data Management

* Maintain the department’s integration trackers, dashboards and
records, ensuring every entry is updated in real time and
reflects the most current status, milestone and engagement
information
* Serve as the team’s source of truth for integration
data—promptly capturing updates from meetings, communications and
team members so trackers are always accurate, complete and
reporting-ready
* Monitor milestones and deadlines across all active integrations
and proactively flag items that are upcoming, overdue or at risk
* Generate and distribute regular status updates and reports
drawn from the trackers to support the team’s reporting to firm
leadership
* Continuously improve the accuracy, consistency and usability of
the team’s trackers and record-keeping tools

General Administrative & Operational Support

* Prepare, format and proofread documents, correspondence and
integration materials
* Maintain accurate and confidential records of all integration
and recruiting activity
* Serve as a first point of contact for administrative inquiries
directed to the team
* Assist with collecting and organizing onboarding forms and
related documentation
* Handle confidential and highly sensitive partner, client and
firm information with discretion and sound judgment
* Provide general administrative and logistical support to the
broader integration team as needs evolve
* Assist with other administrative tasks and projects as needed

Qualifications:

* Bachelor’s degree required
* Minimum of 2 years of administrative or coordination experience
in a professional services environment, preferably within a legal
or similar setting
* Exceptional organizational skills and attention to detail, with
a proven ability to manage complex calendars and keep detailed
records accurate and current in real time
* Strong proficiency in Microsoft Office (Outlook, Excel,
PowerPoint, Word); experience building and maintaining trackers,
spreadsheets or databases strongly preferred
* Comfort working with data and tracking tools, with a strong
emphasis on accuracy, timeliness and consistency
* Excellent written and verbal communication skills
* Discretion and the ability to handle confidential and sensitive
information with integrity
* Ability to manage multiple priorities and deadlines in a
fast-paced, high-volume, white-glove service environment
* Proactive, responsive and resourceful, with strong
follow-through and sound judgment
* Strong interpersonal skills and a customer-service mindset,
with the ability to build effective relationships across the firm
* Experience with applicant tracking systems, CRM or project
management tools a plus