Legal Administrative Assistant- 3513290

Job Title: Litigation Administrative Assistant

Location: Los Angeles, CA 90017

Salary/Payrate: $90K-$105K, bonus and AWESOME benefits!!!

Work Environment: Hybrid (1 day WFH after ramp up)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $1,000 should the person you refer
gets hired

JOB DESCRIPTION

Our client is seeking a Legal Administrative Assistant performs a
variety of duties for attorneys to whom assigned. Maintains
positive contact with clients, attorneys and staff and observes
confidentiality of client and other firm matters.

Responsibilities

* Types and proofreads correspondence, memoranda and other legal
documents; drafts standard correspondence, memoranda and other
documents.
* Electronically files legal case documents in State and Federal
Courts.
* Screens telephone calls and records messages.
* Reads, sorts and dates incoming mail. Ensures that outgoing
mail is delivered on a timely basis. If necessary, routes mail to
specific delivery services and follows up on timely delivery.
* Establishes and maintains calendar and deadline reminder
systems; utilizes master calendar system.
* Opens new files, requests conflict of interest checks with
record center and maintains on-line and hard-copy files. Conducts
periodic reviews for possible storage of older files; prepares
files to be closed.
* Appropriately and on a timely basis, records work to be billed
to clients.
* Possesses knowledge of key clients and contacts.
* Receives clients and visitors; maintains good public relations
with clients; observes confidentiality of attorney/client
relationships.
* Makes appointments and assists with travel arrangements for
attorneys.
* Work occasionally requires more than 35 to 40 hours per week to
perform the essential duties of the position; may require
irregular hours.
* Prioritizes tasks.

Additional Functions

* Works closely with administrative support staff. Maintains a
team orientation towards work. Coordinates with support
departments and performs overload typing, filing, photocopying,
faxing, or reception relief as time permits and as requested by
other attorneys or the office manager.
* Performs other related duties, as requested.

Preferred Qualifications

* Ability to read and write in order to skillfully proofread and
perform minor editing (e.g., punctuation, grammar, spelling) of
routine law office correspondence and legal case
matters. Performs non-complex arithmetic calculations when
verifying calculations on forms and documents. Maintains
accurate, complete and up-to-date records and filing.
* Ability to accurately transcribe legal documents,
correspondence and reports from rough draft, dictation or
transcription at a level of 70 w.p.m.
* Possesses high level of technical competency on all Microsoft
Office and various other job-related software packages and
applications.
* Ability to organize and prioritize numerous tasks and complete
them under strict time constraints.
* Ability to proofread typed material for grammatical,
typographical and spelling errors.
* Possesses strong oral and written communication and
interpersonal skills necessary in order to communicate
successfully either in person, by phone or e-mail. Must be able
to follow instructions very effectively from a diverse group of
clients, attorneys and staff and provide information with
ordinary courtesy and tact. Must be able to maintain discretion
and confidentiality related to all functions.

Education

* Minimum High school diploma required; Associate certificate or
college degree preferred. Minimum of five (5) years on-the-job
experience necessary in order to gain an understanding of law
office policies and procedures and produce accurate legal
documents with limited supervision.