Legal Administrative Assistant- 3655115

Job Title: Legal Administrative Assistant

Location: Cleveland OH 44114

Salary/Payrate: $75K-$95K annually and AWESOME benefits!!!

Work Environment: ONSITE (after completion of 90 days, will be
able to work from home 2 days per month)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

The Legal Administrative Assistant provides comprehensive
administrative and legal support to attorneys and legal
professionals within the Firm’s corporate and finance, real
estate, tax and estate planning practices. This role requires a
strong understanding of corporate legal processes, transactional
documentation, client service, and law firm procedures. The
Corporate Legal Administrative Assistant manages a variety of
complex administrative and legal support functions with a high
degree of accuracy, professionalism, discretion, and
confidentiality.

Essential Duties and Responsibilities:

* Prepare, revise, proofread, and finalize corporate legal
documents, including entity formation and governance documents,
contracts, closing materials, and general correspondence.
* Assist attorneys with transactional matters by organizing due
diligence materials, maintaining transaction checklists, and
coordinating document execution and closings.
* Draft routine corporate correspondence and prepare legal
documents from attorney instructions, notes, and precedents.
* Assist attorneys in other practice areas including real estate,
tax, and estate planning.
* Manage attorney calendars, schedule client meetings, coordinate
conference calls, and arrange travel as needed.
* Accurately enter, review, and maintain attorney time records in
the firm’s timekeeping system.
* Maintain corporate records, entity management files, minute
books, and electronic and physical client files in accordance
with firm policies.
* Assist with business entity formations, annual filings,
registered agent changes, and other corporate maintenance
matters.
* Coordinate client intake, conflict checks, engagement
documentation, billing support, and matter management processes.
* Support transactional workflows, including signature
collection, document distribution, closing binder preparation,
and post-closing activities.
* Process expense reimbursements, invoices, and administrative
requests in a timely manner.
* Monitor deadlines and assist attorneys with tracking important
filing, closing, and client-related dates.
* Communicate professionally with clients, attorneys, government
agencies, service providers, and firm personnel while maintaining
a high level of client service.
* Collaborate with legal administrative assistants, paralegals,
and attorneys to ensure efficient completion of corporate legal
and administrative tasks.
* Participate in ongoing training and professional development to
enhance corporate legal knowledge and administrative skills.

Required Knowledge, Skills and Abilities:

* High school diploma required; associate’s degree, bachelor’s
degree, or legal administrative certification is a plus.
* Previous experience supporting corporate, business,
transactional, or commercial law practices preferred.
* Familiarity with corporate entity management, corporate
governance documents, and transactional document processes.
* Strong organizational and project management skills with the
ability to manage multiple priorities and deadlines.
* Excellent written and verbal communication skills.
* Exceptional attention to detail and commitment to accuracy.
* Ability to handle confidential and sensitive client information
with discretion.
* Strong client service orientation and professional demeanor.
* Ability to work independently while effectively collaborating
within a team environment.
* Proficiency in Microsoft Office Suite, including advanced
skills in Word, Outlook, Excel, and PowerPoint.
* Ability to adapt to changing priorities in a fast-paced
corporate legal environment.