Legal Administrative Assistant- Litigation- 3593728

Job Title: Legal Administrative Assistant – Litigation

Location: Chicago, IL 60606

Salary/Payrate: $80-100K/year (non-exampt), bonus, and AWESOME
benefits!!!

Work Environment: Hybrid (2 days WFH)

Schedule: Monday – Friday, 9:00 a.m.- 5:00 p.m.

Term: Permanent

Bachelor’s degree required: Preferred, but not required

Referral Fee: AMS will pay $500 should the person you refer gets
hired

Job Description:

Our law firm client is seeking a Legal Administrative Assistant –
Litigation to support attorneys within its litigation practice
group while also providing reception and support for the
administrative team. This is a full-time, blended role designed
to ensure strong coverage across front-of-house operations,
administrative functions, and litigation support.

This structure reflects a balanced allocation of responsibilities
across litigation work, reception coverage, and administrative
assistance. The role is central to maintaining organization,
responsiveness, and a high level of professionalism across both
client-facing and internal operations.

About the role:

The Legal Administrative Assistant – Litigation supports
attorneys in managing the day-to-day demands of litigation
practice, including calendar coordination, deadline tracking, and
general workflow management. The role requires strong
organizational skills, attention to detail, and the ability to
anticipate needs in a fast-paced environment.

Document preparation is a core component of the position. This
includes drafting, formatting, proofreading, and finalizing
pleadings, correspondence, and other legal materials, as well as
supporting e-filings and ensuring compliance with court and firm
standards. Over time, the individual will become more embedded in
litigation workflows, assisting with matter organization and
preparation of case-related materials.

Additionally, this individual will be responsible for consistent
and professional reception coverage during business hours. This
includes greeting clients and visitors, managing incoming calls,
coordinating conference room usage, and serving as a first point
of contact for the firm. The position plays an important role in
shaping client and visitor experience and ensuring smooth
day-to-day office operations.

The Legal Administrative Assistant – Litigation also provides
administrative support to the firm’s administrative team and
attorneys as needed. Responsibilities may include processing
conflict checks and new matter requests, time entry and expense
reporting, scheduling, and coordination with internal departments
such as Accounting, Facilities, and IT. This aspect of the role
is particularly important during the initial ramp-up period and
helps ensure balanced support across the firm.

Collaboration is essential. The Legal Administrative Assistant –
Litigation works closely with attorneys, paralegals, and other
support professionals to ensure continuity and coverage. The role
requires professionalism, discretion, and the ability to manage
sensitive and confidential information with care.

Required:

* College degree preferred or equivalent law firm experience.
* Minimum of 5 years of experience in litigation practice.
* Experience in relevant e-filing and court filing
* Experience with Coyote or similar accounting software a plus.
* Proficient in Microsoft Office suite (especially Excel) and
related technologies.
* Excellent oral and written communication skills.