Legal Administrative Assistant – Litigation- 3701715

Job Title: Legal Administrative Assistant – Litigation

Location: San Diego, CA 92101

Salary/Payrate: $90K to $100K plus a performance-based bonus

Work Environment: Hybrid (#2 of days WFH)

Term: Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

Job Description:

Our client, an AmLaw 200 firm, is looking to hire a Legal
Administrative Assistant – Litigation at their offices in San
Diego, CA 92101. This is a fulltime, direct hire role paying an
annual base salary of $90K to $100K plus an annual discretionary
bonus and excellent benefits package.

The ideal candidate will have 3 to 5 years of experience working
as an Litigation LAA, be proficient with Microsoft Office
including Outlook, Word and Excel, including the use of styles
and the creation and formatting of complex documents. This
position reports to the Office Manager, as well as their assigned
attorneys, and is responsible for providing the requisite legal
secretarial and administrative support (clerical) needs of their
assigned attorneys. This is a 37.5 hours per week, non-exempt,
hybrid position with an in-office requirement of 3 days/week.

RESPONSIBILITIES / JOB DUTIES:

* Provides general administrative assistance, such as maintaining
the attorney’s calendar and making travel arrangements.
* Provides administrative and litigation assistance to Team Lead
and assigned Teams.
* Draft and proofread correspondence and legal documents, such as
pleadings and contracts.
* Responsible for time entries.
* Creates letters, memos and reports as required. Prepare and
distribute office correspondence.
* Enters conflict information into the system for the purpose of
running conflict checks for new clients and opening of new
matters.
* Manages client billing by preparing, finalizing, and sending
out bills, as well as resolving billing issues in cooperation
with the billing attorney.
* Understands and delivers on the needs of the internal
customers.
* Completes and submits check request forms.
* Communicates with clients and witnesses to schedule meetings,
interviews, and depositions.
* Train on various technology applications used across the firm
as needed.
* Manages, organizes, and maintains documents in paper or
electronic filing systems.
* Electronically files motions (when applicable) with the
appropriate court system(s).
* Provides documentation, as required, to clients and opposing
Counsel.
* Manages incoming phone calls inquiries, (as required by some
attorneys).
* Performs billable work if qualified and, if requested on an
as-needed basis.
* Performs other duties or tasks as assigned or requested by the
Office Manager, attorneys, paralegals or Business Unit Leader,
and other related tasks.

SKILLS, ABILITIES and CAPABILITIES REQUIRED:

* Effective verbal, non-verbal and written communication skills.
* Effective and supportive teamwork and collaboration
capabilities.
* Good prioritization and attention to detail capabilities.
* Exhibits strong initiative as an individual and as a team
member.
* Able to anticipate, diffuse and effectively resolve
disagreements.
* Strong personal resilience.
* Knows what attorneys do and understands how to effectively
deliver services within their needs and preferences.
* Knows how the firm works and how to get things done.
* Is dedicated to consistently meeting the expectations and
requirements of the internal customers.
* Highly competent in MS Office applications and other legal
software as required.

EDUCATION / EXPERIENCE:

* High school diploma or GED equivalent required.
* Three (3) to five (5) years of prior successful experience as
an Administrative Assistant or Legal Secretary required.
* Preferred experience in the specific or related practice area.
*