Legal Practice Assistant- 3623376

Job Title: Legal Practice Assistant

Location: Irvine CA 91628

Salary/Payrate: $90K-$110K annually and AWESOME benefits!!!

Work Environment: Hybrid (2 days WFH AFTER 90 DAY RAMP UP
PERIOD)

Term: Permanent / Fulltime

Bachelor’s degree required: NO

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

The Litigation Legal Practice Assistant (LPA) provides
administrative support for all aspects of litigation, including
discovery, court filings, trial preparation, and maintenance of
time and billing records. The LPA will anticipate, plan, and
proactively meet the business needs of the attorneys and execute
assignments while demonstrating a general knowledge of the
assigned timekeepers’ practice areas and clients to ensure
extraordinary client satisfaction.

Essential Duties and Responsibilities:

* Develop and maintain a deep understanding of department
objectives, key activities, and requirements to anticipate and
proactively address the needs of the team.
* Perform administrative tasks for lawyers and other timekeepers
requiring specialized knowledge of a practice area and an
understanding of procedures with minimal supervision.
* Prepare and file legal documents in State and Federal courts,
including electronic filings.
* Prepare other legal documents, correspondence, and binders.
* Provide other administrative duties, such as managing contacts,
calendars, travel, expense reports, check requisitions, and
opening and closing files.
* Support new client and business development efforts, including
opening new matters and submitting conflict of interest checks.
* Code and enter timekeeper’s time and costs in the firm’s time
and billing systems.
* Handle all tasks related to client billing to include prebills,
edits/corrections, distribution and review of invoices and
maintain a working knowledge of billing requirements from
clients.
* Partner with the Billing team to ensure client bills are
processed accurately and on time.
* Handle complex tasks such as reviewing information,
submissions, reports and coordinating the distribution of these
and other materials.
* Collaborate and liaise with resources inside and outside the
firm as appropriate to coordinate all aspects of workflow support
for attorneys and complete projects or tasks.
* Provide overflow assistance to administrative legal support
team.

Knowledge, Skills, and Abilities:

* Strong litigation knowledge, skills, and abilities, including
significant Federal and State litigation experience and knowledge
of local rules of courts.
* Excellent written and verbal communication skills, with the
ability to effectively interact with all levels of firm
personnel, clients, and vendors.
* Ability to manage multiple projects in a deadline driven
environment while working across teams.
* Maintain confidentiality when handling matters for clients and
other personal attorney information.
* Demonstrate a “can do” attitude and a willingness to continue
learning and developing skills of an independent thinker.
* Strong knowledge of Microsoft Office Suite products.

Education and/or Experience:

* Bachelor’s degree and/or any combination of experience,
education or training that demonstrates the ability to perform
the duties of the position.
* Minimum of five (5) years of administrative experience working
in an administrative support role in a legal or professional
services environment.
* Experience working in Litigation required.