Legal Secretary- 3666697

Job Title: Legal Secretary

Location: Phoenix, AZ 85012

Salary/Payrate: $57K-$95K

Work Environment: On-Site

Term: Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

Job Description:

We are seeking an experienced and detail-oriented Legal Secretary
to provide comprehensive administrative and litigation support to
attorneys and legal professionals. The successful candidate will
be responsible for preparing, organizing, reviewing, filing, and
maintaining a wide range of legal materials and records while
coordinating schedules, travel, billing activities, and other
day-to-day operational needs. The ideal candidate will possess
strong knowledge of legal terminology and litigation practices,
exceptional organizational abilities, and a demonstrated capacity
to manage competing priorities in a demanding professional
environment.

Responsibilities:

* Prepare, format, revise, proofread, and finalize briefs,
pleadings, correspondence, legal memoranda, and other documents
in accordance with professional and court requirements.
* File pleadings, motions, correspondence, and other legal
materials with state and federal courts, utilizing electronic
filing systems when applicable; prior e-filing experience is
strongly preferred.
* Thoroughly proofread and meticulously review documents for
accuracy, consistency, completeness, formatting, and
typographical errors prior to circulation, submission, or court
filing.
* Establish, organize, update, and maintain accurate client
files, case records, and related documentation.
* Coordinate and administer attorney calendars through Microsoft
Outlook and Aderant Milana, including arranging meetings and
appointments, monitoring schedules, and recording litigation
deadlines and important dates.
* Arrange, coordinate, and confirm business travel,
transportation, lodging, itineraries, and other travel-related
requirements for designated attorneys.
* Enter, examine, correct, and modify timekeeper billing entries
with precision, including the appropriate and consistent
application of litigation task and activity codes when required.
* Compile and submit attorney expense reports, reimbursement
requests, mileage claims, and related supporting documentation.
* Examine vendor statements and invoices for completeness and
accuracy; prepare payment or check requests and promptly route
invoices to clients or the Accounting Department for processing
and settlement.
* Assist with the timely preparation, examination,
reconciliation, and submission of prebills and client billing
statements.
* Provide dependable administrative and clerical assistance while
maintaining confidentiality, professionalism, accuracy, and
responsiveness in all interactions and assignments.

Qualifications/Requirements:

* High school diploma, GED, or equivalent educational credential
required; associate’s or bachelor’s degree or other college-level
education preferred.
* At least five years of professional experience working as a
legal secretary or comparable legal administrative professional
required, preferably within a litigation-focused law firm or
legal practice.
* Familiarity with LexisNexis, PACER, ECF, and Aderant Milana
strongly preferred.
* Comprehensive understanding of legal terminology, legal
documentation, court filings, litigation processes, and standard
legal office procedures.
* Demonstrated expertise in creating, formatting, revising, and
maintaining tables of contents and tables of authorities.
* Advanced proficiency with Microsoft Office applications,
including Microsoft Word, Excel, PowerPoint, and Outlook.
* Practical experience using document-management platforms,
electronic timekeeping and billing applications, electronic
court-filing systems, legal research databases, and other
specialized legal technology.
* Exceptional organizational and time-management capabilities,
with meticulous attention to detail and the ability to
effectively coordinate numerous assignments, projects,
priorities, and deadlines simultaneously.
* Excellent written, verbal, interpersonal, and professional
communication skills.
* Proven ability to work autonomously with minimal supervision
while also contributing effectively within a collaborative,
team-oriented, and high-volume professional setting.
* Ability to exercise sound judgment, maintain discretion and
confidentiality, adapt to shifting priorities, and consistently
produce accurate, timely, and high-quality work.