Legal Secretary – Litigation – 3556169

Job Title: Legal Secretary – Litigation

Location: Riverside, CA 92501

Salary/Payrate: $70K-$85K (some flex) + bonus and AWESOME
benefits!!!

Work Environment: Onsite

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

The Legal Secretary provides high-level administrative and
secretarial support to attorneys, ensuring the efficient
management of litigation matters from inception through
resolution. This position is responsible for drafting, revising,
and finalizing complex legal documents; preparing and executing
e-filings in state and federal courts and with administrative
agencies; maintaining case calendars and tracking critical
deadlines; and organizing materials for hearings, trials,
arbitrations, and mediations. The role demands exceptional
attention to detail, advanced organizational skills, and the
ability to manage multiple cases and priorities in a fast-paced
law firm environment. The ideal candidate will possess strong
knowledge of litigation procedures, court rules, e-filing
requirements, and legal terminology, along with professionalism,
discretion, and initiative to anticipate the needs of attorneys
and clients.

* Prepare, revise, and format legal documents, correspondence,
memoranda, and emails from written drafts and transcription
* Handle e-filings and support all stages of the litigation
process, from initiation through trial
* Assemble documents and exhibits for court filings, recordings,
hearings, arbitrations, mediations, depositions, and other
proceedings
* Proofread documents to ensure accuracy, correct grammar, and
compliance with Firm formatting standards
* Create and update Tables of Contents (TOC) and Tables of
Authorities (TOA)
* Schedule and coordinate appointments, meetings, and deadlines
for attorneys
* Maintain and monitor attorney calendars, ensuring all critical
dates are recorded on the master calendar
* Prepare and process new client/matter intakes per Firm
procedures
* Utilize computers, transcription equipment, and legal software
to efficiently produce and manage documents
* Arrange travel for attorneys, including hotel, airfare, and
ground transportation
* Sort, read, print, and distribute incoming mail and emails to
appropriate recipients
* Assist with the creation and assembly of marketing materials
such as pitch folders, attorney biographies, and PowerPoint
presentations
* Provide backup and overflow coverage to other attorneys and
staff as needed
* Maintain confidentiality of all Firm, client, and personnel
information
* Additional duties may be assigned as required to meet business
needs

Qualifications/Requirements:

* High School Diploma or equivalent
* Minimum of five years of litigation secretary experience
* Strong writing, editing, and proofreading skills
* Proficiency in Microsoft Office Suite (Word, Excel,
PowerPoint); familiarity with document management systems such as
iManage preferred
* Strong organizational skills with the ability to prioritize
workload for multiple attorneys
* Excellent verbal, written, and telephone communication skills
to interact professionally with clients, attorneys, vendors, and
staff
* Ability to operate standard office equipment, including
computers, transcription devices, fax machines, and photocopiers
with advanced functions
* Consistently reliable in attendance and punctuality