Legal Support Specialist- 3627007

Job Title: Legal Support Specialist

Location: San Francisco CA 94105

Salary/Payrate: $110K-$115K annually

Work Environment: Hybrid (2 days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

Although this position mentions tax experience, it is more of a
priority for the candidate to have experience in the following:
Business Litigation, Commercial Real Estate, Intellectual
Property, Labor and Employment are the ideal practice areas

This position provides high-level secretarial and administrative
support to five or more attorneys. Provides a wide range of
administrative and document processing services in the Tax and
Litigation departments.

Key Responsibilities

* Maintain and organize litigation case files (electronic and
physical), ensuring accuracy, consistency, and compliance with
firm and court protocols
* Prepare, format, proofread, and process legal documents,
including pleadings, motions, discovery materials, and
correspondence
* Coordinate and execute e-filings in state and federal courts,
ensuring adherence to jurisdictional rules and deadlines
* Maintain litigation calendars and track key dates, including
court appearances, filing deadlines, and depositions
* Assist with discovery processes, including document collection,
review, production, and organization
* Prepare deposition materials, exhibits, trial binders, and
hearing notebooks
* Manage document databases, including scanning, coding, and
organizing case materials for efficient retrieval
* Conduct basic legal and factual research to support case
strategy and attorney requests
* Track and manage service of process and document deliveries,
ensuring proper execution and documentation
* Support trial preparation, including coordination of logistics,
materials, and scheduling
* Assist with preparation of tax-related legal documents,
filings, and correspondence
* Compile and organize documentation for tax planning and
transactional matters
* Prepare tax agendas, reports, and supporting materials for
client matters
* Assist in assembling and maintaining closing binders and
transaction records
* Manage attorney calendars, including scheduling of meetings,
court appearances, and client engagements
* Handle time entry, matter opening, engagement letter
preparation, and billing coordination, including invoice review
and processing
* Arrange travel and process expense reimbursements
* Manage attorney phone lines, screen calls, and communicate
messages effectively
* Communicate professionally with clients, opposing counsel,
courts, and internal stakeholders
* Prepare reports, correspondence, and general administrative
documentation
* Provide overflow and backup support to other legal support
staff as needed
* Contribute to team operations by supporting workflow demands
across litigation and tax practices

Qualifications

* Comprehension of a variety of legal court documents, including
complaints, answers, rulings, judgments, affidavits, motions,
appeals, table of contents/authorities, subpoenas, court dockets,
reports, memos and correspondence
* Knowledge of or willing to learn tax litigation laws as they
relate to individuals, partnerships, estates and
corporations. Familiarity with IRS, State and local tax agencies,
including Franchise Tax Board
* Strong ability to maintain high standards, use good judgment
and seek out ways to contribute and anticipate needs
* Strong attention to detail, organizational skills and ability
to manage time effectively
* Excellent interpersonal skills, communication skills and the
ability to collaborate well on a team
* Position also requires the ability to work under pressure to
meet strict deadlines
* Bachelor’s Degree or equivalent experience preferred
* Minimum 5 years of experience as a legal secretary in a
business law practice with exposure to the tax litigation
practice area