Litigation Legal Administrative Assistant- 3694994

Job Title: Litigation Legal Administrative Assistant

Location: San Diego, CA 92130

Salary/Payrate: $80K – $115K

Work Environment: Hybrid (2 days WFH) after ramp up period

Term: Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

Job Description:

The Legal Practice Coordinator provides primary legal secretarial
and administrative support in the San Diego office. This position
supports both litigation and transactional practices, and
coordinates litigation filings, deadlines, proceedings,
documents, and matter administration while helping attorneys
manage daily practice needs. The role requires sound judgment,
attention to detail, and the ability to anticipate needs and
manage competing priorities in a fast-paced environment.

Essential Functions

Litigation Practice Support

* Draft, format, revise, proofread, and finalize pleadings,
discovery materials, correspondence, reports, and other legal
documents.
* Electronically file and serve documents in state, federal, and
appellate courts; follow applicable court rules, filing
requirements, and calendaring procedures.
* Maintain litigation calendars and track filing deadlines,
hearings, depositions, mediations, arbitrations, and other case
events in coordination with attorneys.
* Schedule and coordinate depositions, hearings, mediations,
arbitrations, meetings, and related logistics, including court
reporters, vendors, and travel.
* Organize and maintain electronic and physical matter files,
pleadings, discovery, exhibits, correspondence, and materials in
the firm’s document management system.
* Prepare and organize exhibits, electronic and physical binders,
and other materials for filings, depositions, hearings, and trial
preparation.
* Communicate professionally with attorneys, clients, courts,
opposing counsel, vendors, and colleagues regarding scheduling
and administrative matters.

Practice Administration and Management

* Process new client and matter requests, assist with conflict
checks, prepare engagement letters, and maintain accurate matter
records.
* Enter attorney time; assist with prebills, client invoices, and
billing follow-up in coordination with attorneys and billing
personnel.
* Prepare check requests and expense reports, coordinate vendor
payments, arrange travel, and manage attorney calendars and
meetings.
* Provide backup and overflow support to other Legal Practice
Coordinators and members of the legal support team as needed.
* Handle confidential information with discretion, prioritize
urgent requests, and perform other practice and administrative
duties as assigned.

Required Education, Knowledge and Experience

* Bachelor’s degree required.
* Five or more years of legal secretarial or practice
coordination experience supporting litigation attorneys in a law
firm.
* Experience with court filings, litigation calendaring, and the
preparation of pleadings and discovery materials; experience
supporting real estate attorneys is a plus.

Required Skills and Abilities

* Strong proficiency in Microsoft Word, Outlook, Excel,
PowerPoint, and Adobe Acrobat, including advanced legal document
formatting.
* Experience with electronic filing, document management, time
entry, billing, and calendaring systems; familiarity with
iManage, Intapp, Emburse (Chromeriver), and Aderant is preferred.
* Knowledge of state, federal, and appellate filing procedures
and the ability to identify and follow applicable local rules.
* Excellent proofreading and attention to detail, with the
ability to prepare accurate documents and meet filing deadlines.
* Strong organizational and time management skills, with the
ability to balance multiple attorneys, matters, and changing
priorities.
* Clear, professional written and verbal communication skills and
a service-oriented approach to attorneys, clients, and
colleagues.
* Initiative, sound judgment, and the ability to work
independently while knowing when to seek guidance.
* Ability to protect confidential and sensitive client and firm
information.
* A flexible, collaborative approach and willingness to learn new
systems and procedures.
* Ability to remain composed and deliver accurate work under
time-sensitive conditions.