Litigation Legal Administrative Assistant (Employment Law Preferred)- 3569828

Job Title: Litigation Legal Administrative Assistant (Employment
Law Preferred)

Location: Dallas TX 75202

Salary/Payrate: $70K-$90K annually bonus and AWESOME benefits!!!

Work Environment: 90 days ONSITE and then 1 day per week work
from home

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

Litigation Legal Administrative Assistant to join our law firm
client’s team. This role provides direct support to attorneys and
contributes to the efficient and professional operation of the
firm.

Position Summary

The Legal Administrative Assistant plays a critical role in
supporting attorneys through high-quality administrative,
technical, and client service work. The ideal candidate is
detail-oriented, highly organized, proactive, and able to thrive
in a fast-paced environment. This position requires strong
technical skills, sound judgment, and the ability to manage
multiple priorities while maintaining confidentiality and
professionalism.

Key Responsibilities:

Document Preparation and Management

* Prepare, revise, and format complex legal documents such as
pleadings, discovery, and briefs using advanced Word features
including styles, tables, cross-references, table of contents,
and table of authorities.
* Draft correspondence, memoranda, and standard legal documents
from written or verbal instructions.
* Assist with filings, closings, notebooks, exhibits, and other
materials.
* Experience filing in state and federal courts using Pacer or
Texas eFile or the equivalent type of filing systems.
* Transcribe dictation and handwritten notes accurately using
proper legal terminology.
* Proofread documents for grammar, punctuation, accuracy, and
consistency.
* Organize and maintain electronic and physical client files,
including opening new matters, conflict checks, and preparing
files for closure.

Administrative Support

* Manage attorney calendars, deadlines, and reminders.
* Coordinate meetings, conference calls, and videoconferences,
including materials and logistics.
* Handle time entry, billing memos, reimbursements, and expense
reports; ensure timely submission for all assigned timekeepers.
* Review and route incoming mail; process outgoing mail in
accordance with firm guidelines.
* Answer, screen, and route telephone calls promptly and
professionally.
* Assist with travel arrangements and preparation of materials
for presentations or publications.
* Provide overflow support to attorneys, paralegals, and other
team members.

Client Service

* Greet clients and visitors with professionalism and courtesy.
* Prepare client meeting materials, update contact lists, and
assist with general client inquiries.
* Maintain confidentiality of all attorney-client and firm
information.
* Communicate effectively with attorneys, staff, clients, and
external parties.

Technology and Software

* Use Microsoft Word, Outlook, Excel, PowerPoint, iManage,
Workshare Compare, Innova, Best Authority, iTimekeep, and other
legal software.
* Participate in in-house training to maintain and improve
technical proficiency.

Professional Expectations

* Demonstrate strong organization, prioritization, and
follow-through.
* Maintain punctuality, reliability, and a professional
appearance.
* Exhibit a positive, team-oriented attitude and a willingness to
assist others.
* Adhere to firm policies and procedures.
* Work additional hours as needed to meet deadlines.
* Perform duties with integrity, discretion, and respect.

Qualifications:

Education and Experience

* High school diploma or equivalent required; additional
education preferred.
* Two to four years of legal administrative experience in a law
firm setting preferred.

Skills and Abilities

* Proficiency in Microsoft Office and legal software; skills
testing may be required.
* Ability to produce and format complex legal documents
accurately.
* Employment Law experience strongly preferred.
* Typing speed of at least 70 words per minute with a high degree
of accuracy.
* Strong written and verbal communication skills.
* Excellent proofreading and attention to detail.
* Ability to manage competing priorities in a fast-paced
environment.
* Strong interpersonal skills with the ability to communicate
tactfully and professionally.