Litigation Legal Assistant- 3588797

Title: Litigation Legal Assistant

Location: Orlando, FL (Firm covers parking + free gym)

Salary: $60K – $73K

Type: Full-Time / Permanent

Hours: 8:30am – 5:00pm or 9:00am – 5:30 pm. (37.5 Hours week)

Bachelors Required: NO

Required Experience: 3+ years of extensive litigation
secretarial/assistant experience in Law Firm, preferably in
casualty litigation/insurance defense

Job Description:

The legal assistant plays an important role in supporting legal
professionals in the delivery of legal services to clients. The
legal assistant is responsible for providing administrative and
clerical support to multiple attorneys. Duties include drafting
legal documents, managing case files, assisting in trial
preparation, communicating with clients and maintaining
confidentiality of sensitive information related to cases and
clients.

Essential Functions and Basic Duties:

* Draft, review, revise, prepare, format, and edit comprehensive
legal documents, such as pleadings, and other communications for
the attorney to review.
* Review all incoming mail, faxes and emails.
* Prepare and send outgoing mail.
* Open new files for new matters and new clients, including
running conflict searches for new cases.
* Organize and manage client files by scanning, saving, filing,
naming, and destroying, when appropriate, client data in paper
and electronic formats.
* Effectively communicate with attorneys, clients, opposing
counsel, and adjusters by email and phone.
* Calendar emails, e-file documents, paper mail, hand-delivery
and faxes.
* Schedule depositions, hearings, mediations and inspections.
* Federal, state court and agency filings, including e-filing
with attorney approval.
* Print and circulate e-filed documents.
* Answer attorney calls and take messages; forward calls as
appropriate.
* Review and release time for attorneys as directed.
* Prepare for trial by organizing documents, binders, charts,
graphs and other evidentiary exhibits under the direction of a
paralegal and/or attorney.
* Assemble binders for depositions and mediations.
* Update client case lists to ensure accuracy.
* Update trial, mediation and case lists to ensure accuracy.
* Prepare attorney expense reports.
* Make travel arrangements for attorneys.
* Process vendor invoices.
* Assist in training of new hires.
* Review pre-bills and distribute for revisions as well as
ensuring their accuracy before sending bills to clients. Send
invoices to clients and follow-up with clients on past-due
invoices.
* Answer questions regarding billing, client budgets, expert
invoices, client invoice appeals, etc.
* Provide coverage for other assistants while out on PTO.
* Complete all other projects/duties as assigned.

Qualifications:

* High school diploma or equivalent.
* Team player.
* Creative problem solving.
* Ability to work independently with minimal supervision and with
flexibility to meet deadlines.
* Computer skills.
* 3+ years of extensive litigation secretarial/assistant
experience.

Benefits Include:

* Competitive salary
* Paid time off and paid holidays.
* Paid parking.
* Free gym use available from Monday-Friday 6:00 a.m. – 8:00 p.m.
* Health insurance with firm paid HSA contributions on select
plans..
* Dental and vision insurance.
* Firm paid Life insurance.
* Firm paid short term disability.
* Long Term Disability insurance.
* Optional Aflac supplemental plans.
* Complimentary subscription to the Calm app, offering guided
meditations, sleep support, and mindfulness tools.
* Access to a company sponsored financial wellness program.