Litigation Legal Practice Assistant- 3556274

Job Title: Litigation Legal Practice Assistant

Location: Austin TX 78701

Salary/Payrate: $100K-$120K annually and AWESOME benefits!!!

Work Environment: Hybrid (1-2 days per week WFH AFTER 30-60 days
of employment)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

The Legal Practice Assistant (LPA) provides administrative
support for attorneys and other timekeepers in the Regulatory
Investigations, Strategy & Enforcement Practice Group. The Legal
Practice Assistant performs a wide variety of administrative
tasks and delivers a high level of customer service, while
consistently producing an excellent work product. The LPA will
anticipate, plan, and proactively meet the business needs of the
attorneys and execute assignments demonstrating a general
knowledge of the assigned timekeepers’ practice areas and clients
to ensure extraordinary client satisfaction.

Essential Duties and Responsibilities:

* Perform specialized administrative work for the practice group
while demonstrating a strong technical proficiency and an
understanding of firm procedures.
* Develop and maintain a deep understanding of department
objectives, key activities and requirements in order to
anticipate and proactively address the needs of the team.
* Code and enter timekeeper’s time and costs in the firm’s time
and billing system.
* Coordinate large volume client billing, using sophisticated
software and procedures, that may require client specific
instructions and multiple revisions.
* Support new client and business development efforts by opening
and closing new matters and submitting requests for conflicts of
interest checks.
* Process expense reimbursement requests and process invoices in
a timely manner.
* Serve as a knowledge resource in specific practice group
requirements and firm policies and procedures. Collaboratively
share this knowledge and work with others to improve processes
and procedures.
* Handle tasks related to client billing, such as distribution
and review of client invoices, maintain current knowledge of
billing requirements from clients.
* Liaise with administrative departments to coordinate all
aspects of workflow support for attorneys.
* Prepare routine correspondence, read, and route mail, conduct
general research and responsible for file maintenance.
* Handle complex edits in legal documents.
* Ensure effective calendar management, with the ability to
prioritize meetings and resolve calendar conflicts; proactively
organize and manager schedule changes for events and meetings.
* Arrange domestic and international travel and create and submit
related expense reports.
* Collaborate with resources inside and outside the firm as
appropriate to complete projects or tasks.
* Manage information electronically using the firm’s database
file management system and a records management system.
* Provide overflow assistance to administrative legal support
team.
* Assist in fostering an environment of superior customer
service, collaboration, commitment, team spirit, pride, and
trust.
* Maintain attorney bar membership records and CLE records.
* Prepare and file legal documents in Federal and State courts
(including electronic filings).
* Prepare legal documents, correspondence, and binders.
* Prepare and file legal documents in Federal and State courts
(including electronic filings).
* Prepare legal documents, correspondence, and binders.
* Provide administrative support for all aspects of litigation,
including discovery and trial preparation.
* Manage complex tasks such as reviewing detailed information,
submissions, and reports, and coordinating the distribution of
these and other materials.

Knowledge, Skills, and Abilities:

* Demonstrate a “can do” attitude and a willingness to continue
learning and developing skills of an independent thinker.
* Excellent written and verbal communication skills with the
ability to effectively interact with all levels of firm
personnel, clients, and vendors.
* Ability to provide quality client service to both internal and
external clients effectively and professionally.
* Ability to manage multiple projects in a deadline-driven
environment.
* Ability to take initiative, set priorities, and see projects
through to completion.
* Ability to work effectively both independently and with a team
to promote consistent and efficient workflow processes.
* Ability to communicate effectively, both verbal and written.
* Excellent grammar, punctuation, and proof-reading skills.
* Willingness and ability to accept changing assignments and
priorities.
* Ability to maintain confidentiality of attorney and client
information.
* Ability to work effectively both independently and with teams
to promote consistent and efficient workflow processes.
* Identify and respond to internal and external client inquiries
in a timely manner and seek feedback/follow-up as appropriate.
* Strong knowledge of Microsoft Office Suite products.
* Strong litigation knowledge, including significant knowledge of
Federal and State litigation practices and knowledge of local
rules of courts.

Education and/or Experience:

* Bachelor’s degree and/or any combination of experience,
education or training that demonstrates the ability to perform
the duties of the position.
* Minimum of five (5) years of related experience, including
billing and e-Billing, preferably within a law firm or similar
professional services environment.
* Experience working in litigation required.