Litigation Legal Secretary- 3524589

Job Title: Litigation Legal Secretary

Location: NY, NY 10020

Salary/Payrate: $100K-$125K and AWESOME benefits!!!

Work Environment: 4-5 Days Onsite

Term: Permanent

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

Job Description:

Please send your resume in Word format if you are interested in a
Litigation Legal Secretary opening with a law firm located in NY,
NY 10020. Salary in the $100K-$125K range + AMAZING benefits. If
you are not interested in this position, please pass onto
colleagues/associates as we do offer referral fees should they be
hired.

RESPONSIBILITIES

* Execute precise e-filings across New York State, Federal and
Appellate courts, ensuring strict adherence to specific
jurisdictional rules and deadlines
* Format and finalize high-volume legal documents, including
pleadings, briefs and appellate filings, featuring automated
Tables of Contents and Tables of Authorities
* Collaborate closely with the Docketing team to monitor and meet
all court-mandated and discovery-related dates
* Lead the conflict check process, prepare engagement letters and
maintain digital case files in compliance with firm-wide
Information Governance policies
* Maintain case management of client files adhering to the Firm’s
Information Governance policies and administrative best practices
* Manage calendar, travel and support logistics for meetings,
depositions, mediations, arbitrations and trials, including venue
arrangements and necessary services (e.g., catering, technology,
court reporters)
* Strategically delegate administrative tasks to support staff
and provide high-level backup for other litigation secretaries to
maintain firm-wide productivity

QUALIFICATIONS:

* High School Diploma or equivalent is required, Bachelor’s
Degree preferred
* A minimum of five to seven years of litigation secretary
experience directly supporting fast-paced litigation attorneys is
required. Previous experience supporting construction litigation
claims experience is preferred
* Recent experience and strong working knowledge of legal
terminology, legal and court proceedings, including State and
Federal court filing processes/systems
* Extensive experience with managing tracked changes, formatting
complex, multi-paged documents, such as pleadings, briefs, tables
of contents, tables of authorities and liens
* Experience supporting multiple attorneys simultaneously
* Strong ability to multi-task, prioritize work and communicate
workload challenges to attorneys and/or administrative manager
* Advanced knowledge of Microsoft Office and various legal
software applications (e.g., iManage, Litera Compare,
ChromeRiver, etc.)
* Superior communication and interpersonal skills, enabling
credible and diplomatic interactions with all levels of the Firm
and clients and effective collaboration
* Exceptional organizational, grammar, spelling and proofreading
skills to support fast-paced administrative responsibilities