Litigation Legal Secretary- 3590228

Job Title: Litigation Legal Secretary

Location: San Diego, 92121

Salary/Payrate: $80K-$115K

Work Environment: Hybrid, (2 days in office/3 remote) after 45
day ramp up.

Term: Direct Hire

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

Our client, a well-regarded international law firm is looking for
a Litigation Legal Secretary to join their San Diego (La
Jolla/UTC) team.

Key Responsibilities

* Compose, draft, and format letters, correspondence, memoranda,
briefs, and various legal documents
* Submit, file, and lodge legal paperwork promptly and accurately
with state and federal courts (experience with electronic filing
is advantageous)
* Manage, coordinate, and maintain attorneys’ schedules using
Outlook and Milana (including booking meetings, tracking
deadlines, and organizing appointments)
* Create, prepare, and process engagement agreements, client
intake forms, and new matter requests
* Consistently review, proofread, and edit documents to ensure
precision, correctness, and completeness before distribution or
filing
* Organize, update, and maintain client records in both physical
and digital formats while adhering to firm policies on file
management and record retention
* Track, monitor, and follow up on deadlines, court dates, and
scheduled commitments using calendaring and docketing systems
* Coordinate, schedule, and arrange meetings, conference calls,
and appointments; handle related logistics such as ordering food,
beverages, or equipment as needed
* Plan, coordinate, and arrange travel for attorneys; prepare and
submit expense reports and reimbursement requests promptly
* Examine, verify, and review vendor invoices for accuracy;
prepare payment requests and ensure timely submission to clients
or accounting departments
* Demonstrate teamwork by assisting colleagues and supporting
others when necessary
* Manage, balance, and prioritize multiple tasks and deadlines
while maintaining professionalism; proactively request help when
required
* Provide support to guests, paralegals, and attorneys in the
absence of assigned secretaries; take on additional or overflow
assignments as needed

Requirements

* High school diploma required; associate’s or bachelor’s degree
preferred but not mandatory
* At least five years of civil litigation experience in a legal
secretary or legal administrative support role
* Advanced computer skills and proficiency with legal and
business software, including Lexis Nexis, Pacer, ECF, iManage or
similar document management systems, Milana, Concur, Chrome
River, Aderant, InTapp, Litera, and Microsoft Office Suite (Word,
Outlook, Excel, PowerPoint)
* Strong familiarity with legal vocabulary, court procedures,
litigation processes, and legal documentation, including the
ability to create tables of contents and tables of authorities
* Ability to understand that job duties may evolve; additional
responsibilities may be assigned and qualifications may change
over time