Litigation Legal Secretary- 3621783

Job Title: Litigation Legal Secretary

Location: Louisville, KY, 40202

Salary/Payrate: $65K-$85K

Work Environment: Hybrid (4 days in office/1 WFH)

Term: Direct Hire

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

Our client, a highly respected, nationally recognized law firm,
is seeking an experienced Legal Secretary to support its
Louisville team. This position offers an opportunity to join a
collaborative legal team and provide comprehensive
administrative, clerical, and litigation support to attorneys and
legal professionals.

Key Responsibilities

* Prepare, draft, edit, revise, and format legal documents,
including briefs, pleadings, motions, correspondence, memoranda,
reports, and other legal materials.
* Manage the submission, filing, and processing of legal
documents in state and federal courts, including electronic
filing (e-filing) through applicable court systems.
* Review, proofread, and quality-check legal documents to ensure
accuracy, consistency, completeness, and compliance prior to
distribution, submission, or court filing.
* Maintain, organize, update, and manage physical and electronic
client files, records, and case materials.
* Coordinate attorney schedules, maintain calendars, arrange
meetings, track deadlines, manage court dates, and schedule
appointments utilizing Outlook and Milana.
* Arrange, coordinate, and oversee business travel, lodging,
transportation, and related logistics for assigned attorneys.
* Enter, review, audit, and revise attorney time entries and
timesheets, ensuring proper coding, billing classifications, and
litigation-related task codes when applicable.
* Prepare, process, and reconcile attorney expense reports,
reimbursements, mileage submissions, and related documentation.
* Provide professional, courteous, and responsive telephone
support while serving as a primary point of contact for
attorneys, clients, courts, vendors, and other stakeholders.
* Assist with front desk coverage and receptionist
responsibilities as needed.
* Review, verify, and process vendor invoices, payment requests,
check requisitions, and billing documentation while ensuring
timely submission to accounting departments or clients.
* Support billing functions through the preparation, review,
editing, and submission of pre-bills, client invoices, and
related billing materials.
* Coordinate and manage administrative workflows, document
production, and day-to-day operational support within the
litigation practice.

Qualifications

* High school diploma or equivalent required; associate’s degree,
bachelor’s degree, or additional post-secondary education
preferred.
* Minimum of five years of experience working as a Legal
Secretary, Litigation Secretary, Legal Administrative Assistant,
or Legal Support Professional within a law firm environment.
* Proficiency with legal research, case management, and
litigation support platforms, including LexisNexis, PACER, ECF,
Aderant Milana, and Concur.
* Strong understanding of legal terminology, litigation
procedures, court rules, legal documentation, and case management
processes.
* Demonstrated ability to prepare, generate, edit, and manage
Tables of Contents, Tables of Authorities, indexes, and other
complex legal document components.
* Advanced proficiency in Microsoft Office Suite, including Word,
Excel, PowerPoint, and Outlook.
* Experience utilizing document management systems, timekeeping
software, database applications, e-filing platforms, and legal
technology tools.
* Excellent written and verbal communication skills with
exceptional attention to detail, organization, accuracy, and
follow-through.
* Ability to prioritize competing deadlines, manage multiple
assignments simultaneously, and perform effectively in a
fast-paced legal environment.
* Strong interpersonal skills and a commitment to providing
high-quality administrative and legal support services.