Paralegal / Legal Assistant- 3583649

Job Title: Paralegal / Legal Assistant

Location: Washington DC –

Salary/Payrate: $95K – $110K

Work Environment: Hybrid – 3 days in office, 2 days WFH

Term: Full-time / Permanent

Bachelor’s degree required: NO

Referral Fee: AMS will pay $500

Job Description:

Our client is a rapidly growing 15-attorney national law firm
specializing in healthcare innovation. This role is pivotal for
their DC office supporting one of the Partners. We need someone
who thrives in fast paced environments, detail oriented and can
wear Paralegal hat and Legal Assistant (manage Partners calendar)

***Must have Law Firm experience***

Position Overview

We are seeking a highly organized, detail-oriented, and proactive
Paralegal / Legal Assistant to support both the legal and
administrative functions of our corporate law practice. This
position combines hands on legal support with coordination of
day-to-day operational tasks, including corporate governance
support, entity formation and maintenance, document preparation,
matter management, calendaring, client communication, and general
administrative responsibilities. The ideal candidate will bring
8+ years of experience in a law firm or legal department,
preferably with experience supporting corporate entities,
governance documentation, annual filings, and corporate records,
along with exceptional organizational skills and the ability to
manage multiple priorities in a fast-paced environment.

This role is perfect for someone who thrives in a dynamic
environment, embraces new challenges and opportunities, and
enjoys bringing creativity and enthusiasm to diverse projects.
We’re looking for a team

member who can adapt quickly to changing priorities while
maintaining a positive, collaborative approach to their work.

Paralegal Duties:

* Prepare and maintain corporate governance documents, including
entity formations, annual filings, resolutions, consents, and
related records.
* Coordinate Secretary of State filings, annual reports, foreign
qualifications, registered agent updates, and related compliance
requirements.
* File documents with Secretary of State offices, licensing
boards, regulatory agencies, and other applicable entities.
* Support healthcare regulatory and compliance matters, including
document preparation and policy updates.
* Prepare, proofread, and format legal correspondence, regulatory
submissions, compliance documentation, and internal memoranda.
* Communicate with clients, regulatory agencies, registered
agents, and internal stakeholders regarding filings and
compliance matters.
* Assist attorneys with legal research, due diligence, audit
support, and responses to regulatory inquiries, requests, and
compliance reviews.

Legal Assistant Duties:

* Maintain exceptional attention to detail and organization in
all legal and administrative assignments.
* Proactively manage attorney schedules, monitor deadlines, and
follow up to ensure timely completion of all tasks.
* Ensure strict confidentiality of client, firm, and regulatory
information at all times.
* Prepare intake forms, perform conflict checks, draft engagement
agreements, open matters in the practice management system, and
coordinate client onboarding and document collection.
* Prepare, format, proofread, and finalize legal documents,
correspondence, and administrative materials.
* Maintain and organize electronic and physical files in
accordance with firm document retention procedures.
* Communicate professionally with clients, regulatory agencies,
registered agents, and third parties regarding filings and
administrative matters.
* Assist attorneys with time entry and related administrative
support.
* Assist with reporting, special projects, and other
administrative initiatives as needed.

Qualifications

* Prior experience in a law firm or legal department required.
* Strong understanding of legal terminology and procedures.
* Proficiency in legal software (e.g., Clio, Document Management,
Microsoft Office Suite).
* Excellent written and verbal communication skills.
* Ability to handle confidential information with discretion.
* Strong multitasking and time management abilities.
* Experience managing office operations or administrative teams
preferred.

Preferred Skills

* Paralegal experience is a plus.
* Experience in healthcare law is a plus.
* Familiarity with legal billing and coding practices.
* Project coordination experience.
* Compensation & Benefits
* Competitive salary based on experience.
* Comprehensive benefits package including health, dental,
vision, and 401(k).
* Opportunities for professional development and career growth.