Practice Assistant – 3507756

Job Title: Practice Assistant

Location: Costa Mesa, CA 92626

Salary/Payrate: $52K-$98K, bonus and AWESOME benefits!!!

Work Environment: Hybrid (2 days WFH after 6-months)

Term: Permanent / Fulltime

Associate degree required: Yes

Referral Fee: $1,000 – should your referral start with our client

JOB DESCRIPTION #LI-SD1

Our Orange County, CA office is looking for a Practice Assistant
to join our growing firm. On a day-to-day basis, works under the
direction of attorneys and paralegals to whom the Practice
Assistant is assigned. Under general supervision, supports the
delivery of quality legal services to clients by providing
secretarial and administrative assistance to attorneys,
performing complex and specialized secretarial and clerical
tasks, and working collaboratively and cooperatively with others
in a team-oriented environment. This position supports multiple
attorneys as primary assignments and also provides back-up
secretarial assistance to other attorneys as assigned. May also
provide back-up to receptionist as necessary, depending on size
of office.

Responsibilities:

* Preparing Documents: Using word processing and document
management software, the Practice Assistant prepares and
processes correspondence and memoranda as well as complex legal
documents according to the requirements set by each practice
group. Independently composes and drafts routine cover letters
and documents. Proofreads documents and checks for appropriate
formatting, spelling and grammar. Prepares revisions and redlines
documents as directed. Prepares documents for e-filing as
required.
* Processes Mail: Reviews and routes incoming mail and fax
communications. Prepares and processes outgoing mail and faxes,
arranging for specialized mail or messenger services as required.
Ensures that all attachments, exhibits and enclosures are
included.
* Maintains Calendar: Maintains and updates the calendars for
assigned attorneys, including meetings, appointments, due dates,
and client-related activities.
* Maintains Files: Maintains paper and electronic files in
compliance with internal policies. Performs routine filing and
retrieves files as needed. Maintains chronological files and
administrative files for assigned attorneys.
* Timekeeping: Prepares time entries for assigned attorneys and
submits in a timely manner. Prepares expense reimbursement and
disbursement requests. Prepares billing letters and coordinates
client billing matters with the Billing Department in Greenville.
* General Administrative Support: Prepares and processes new
matter documents. Receives and screens phone calls and takes
message as required. Receives and directs clients and visitors.
Coordinates travel arrangements, prepares itineraries, and
prepares travel expense reports. Schedules meetings and arranges
for conference rooms and meals. Communicates effectively and
professionally with clients and with others in the Firm. Is
proactive in anticipating the business needs of the assigned
attorneys; plans ahead and meets deadlines.
* The Practice Assistant may be responsible for additional
administrative assistance and may, on occasion:
* Assist with mentoring new office staff
* Assist with piloting new software
Qualifications:

* 4+ years of experience as a practice assistant or legal
secretary
* Knowledge of legal terminology, legal documents and legal
processes
* Accurate typing of at least 70 words per minute
* Strong computer proficiency in the use of MS Office, document
management, time entry, e-filing and database software
* Excellent communication skills, written and verbal
* Understanding of correct grammar, spelling and punctuation
* Strong proofreading skills
* Superior organizational skills including filing, calendaring,
and proofreading
* Time management skills and ability to work independently as
well as with a team
* Regular predictable attendance