Professional Development Coordinator- 3706265

Job Title: Professional Development Coordinator

Location: New York, NY 10019

Salary/Payrate: $70K to $80K

Work Environment: Hybrid (#1 of days WFH)

Term: Fulltime

Bachelor’s degree required: Yes

Referral Fee: AMS will pay $500 should the person you refer gets
hired

Job Description:

Our client, an international, AmLaw 100 firm, is looking to hire
a Professional Development Coordinator at their offices in New
York City. The position will allow for a hybrid work schedule
with 4 days a week onsite, 1 remote, and will pay an annual base
salary of $70K to $80K plus a performance-based bonus and
comprehensive benefits package.

Training Design and Coordination

* Coordinate the logistics for training programs for assigned
Corporate practice groups, including scheduling, preparing
hard-copy/electronic materials, reserving conference rooms,
organizing catering requests, and arranging audio/visual and
virtual meeting setup
* Provide day-of-program support by attending live, hybrid and
remote training programs to support smooth execution,
troubleshoot logistical issues and maintain a high-quality
participant experience
* Partner with Professional Development leadership and internal
stakeholders to maintain program plans, calendars, timelines,
task lists and follow-up items, and help ensure that deadlines
are met
* Support large-scale and recurring initiatives, including
programs for incoming and lateral associates, summer associate
training, Corporate department conferences, practice group
academies and department-specific programming

Program Development, Communications and Resources

* Assist with the development and refresh of program agendas,
training materials, resource guides, evaluations and related
communications
* Draft clear, polished invites, announcements, reminder emails
and follow-up communications regarding training and professional
development opportunities
* Collect, organize and summarize participant feedback and
program data to support continuous improvement and future
planning
* Maintain and update the Professional Development department
calendar, practice group training calendars, attendance trackers,
resource centers, shared files, templates and knowledge
management materials so that information is current, organized
and accessible
* Serve as a responsive point of contact for attorneys,
presenters, vendors and internal partners about Corporate
training programs and development resources, escalating
substantive or sensitive matters as appropriate and providing
client service-oriented support

CLE Compliance, Systems and Reporting

* Draft and maintain CLE compliance documents, including sign-in
sheets, attendance records, affirmation forms, timed agendas,
feedback forms, course materials and related program files
* Maintain and update the firm’s learning management and CLE
compliance systems by entering program, attendance and CLE credit
information for attorneys in a timely manner
* Develop and maintain accurate spreadsheets, reports, dashboards
and other tracking tools to support institutional knowledge,
program administration, participation reporting and project
management

Department Administration and Collaboration

* Collaborate with Professional Development colleagues and
partner with Legal Personnel, Recruiting, Inclusion, Business
Development, Events, IT, audio/visual and other business services
teams in other offices and departments to deliver coordinated,
consistent delivery of Corporate training initiatives and other
initiatives across locations
* Identify opportunities to streamline recurring processes,
strengthen documentation and improve the consistency and
efficiency of program delivery
* Serve as general back-up support to other Coordinators,
Managers and Directors for department administration, programs,
events and ad hoc projects
* For the Senior Coordinator level, take primary ownership of
assigned programs or workstreams, anticipate risks and
dependencies, guide junior team members on established processes
and independently drive routine projects from planning through
completion

Qualifications

* Strong time-management and organizational skills, with the
ability to manage multiple workstreams, meet deadlines and shift
priorities in a fast-paced environment, while maintaining
exceptional attention to detail and a commitment to accurate work
* Strong written, verbal and interpersonal communication skills,
with the ability to effectively interface with attorneys and
business professionals at all levels, clients and outside vendors
* Proactive, problem-solving mindset, with a willingness to take
ownership and follow through
* Able to work independently and collaborate effectively in a
team-oriented environment
* Ability to anticipate needs, identify issues and develop
practical solutions with appropriate escalation
* Sound judgment and discretion in handling sensitive and
confidential attorney and program information
* Flexibility to provide occasional early-morning or evening
program support as business needs require
* This hybrid role requires four in-office days, per the
Professional Development department’s schedule, as an essential
function