Real Estate Legal Secretary- 3612796

Job Title: Real Estate Legal Secretary

Location: Oakland, CA 94612

Salary/Payrate: $85K-$105K annually and AWESOME benefits!!!

Work Environment: Hybrid (3 of days WFH after initial training
period)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

A mid sized law firm is seeking an experienced Real Estate Legal
Secretary to provide comprehensive administrative and document
support to a team of attorneys. This full time position includes
a hybrid work schedule following the initial training period.

Position Overview:

The Real Estate Legal Secretary will support attorneys handling a
variety of transactional and business related matters. The role
requires strong organizational skills, excellent attention to
detail, and the ability to manage multiple priorities in a fast
paced environment. The ideal candidate is proactive, dependable,
and comfortable handling confidential information.

Responsibilities:

* Provide daily administrative and secretarial support to
assigned attorneys.
* Draft, revise, and proofread correspondence, memoranda, and
other written materials.
* Assist with coordinating and preparing materials for meetings,
conference calls, and transactional discussions.
* Review incoming mail and route items appropriately.
* Maintain organized electronic files and administrative records.
* Manage attorney calendars, including meetings, deadlines, and
important dates.
* Assist with time entry and coordinate with billing personnel to
support timely invoicing.
* Open new matters and track related administrative details.
* Prepare check requests and coordinate vendor payments as
needed.
* Assist with travel arrangements and prepare expense
reimbursements.
* Support the preparation of closing binders, closing checklists,
and other transactional documentation.
* Provide backup support to other administrative staff during
absences.
* Work occasional overtime when required.
* Perform additional administrative duties as assigned.

Qualifications:

* High school diploma required; additional education preferred.
* Significant experience (typically 3–8 years) as a legal
secretary or legal administrative professional.
* Experience supporting attorneys in real estate, transactional,
or business related matters is highly valued.
* Paralegal training or certification is a plus but not required.
* Strong writing, proofreading, and communication skills.
* Ability to manage multiple deadlines and maintain organization
in a high volume environment.
* Demonstrated ability to work independently while also
collaborating effectively with a team.
* Proficiency in Microsoft Office and Adobe Acrobat.
* Familiarity with legal technology tools such as document
management systems, time entry software, and calendaring programs
(specific systems may vary).
* Strong client service orientation and professional demeanor.