Senior Billing Coordinator- 3631136

Job Title: Senior Billing Coordinator

Location: New York, NY 10001

Salary/Payrate: $105K-$120K

Work Environment: Hybrid, 2 days in office/2 remote

Term: Direct Hire

Bachelor’s degree required: Yes

Referral Fee: AMS will pay $500 should the person you refer gets
hired

JOB DESCRIPTION

Our client, an esteemed international law firm is looking for a
Senior Billing Coordinator to join their New York team.

Key Responsibilities

* Manage multiple high-volume, complex billing assignments and
client account analysis initiatives.
* Analyze aged accounts receivable and outstanding balance
reports, proactively identifying and resolving potential
collection issues.
* Prepare, review, and process client invoices, billing
documentation, and supporting materials required for billing
requests and adjustments.
* Execute and maintain accounting procedures, billing processes,
and departmental objectives by coordinating timely invoice
preparation and monitoring outstanding receivables in
collaboration with administrative staff and other business
services professionals.
* Respond promptly and professionally to inquiries from clients,
attorneys, and internal business support teams regarding billing,
account status, and financial matters.
* Serve as a trusted resource by providing guidance, support, and
accurate financial information to attorneys and Firm personnel.
* Foster productive working relationships with internal
departments, partners, clients, and external contacts.
* Partner with management to coordinate workflow, resolve
operational challenges, recommend process improvements, and
develop innovative solutions that enhance departmental
efficiency.
* Communicate concerns, risks, and escalated issues to leadership
in a timely manner.
* Identify training opportunities and recommend coaching
initiatives to strengthen the skills of business services
professionals.
* Mentor, train, and provide ongoing support to Accounting
Assistants and Accounting Coordinators as needed.
* Assume leadership responsibilities and provide departmental
oversight during the absence of supervisors or managers.
* Maintain accurate, organized, and current records for assigned
partners and client accounts.
* Continuously expand knowledge of Firm accounting policies,
billing procedures, and operational best practices.
* Demonstrate exceptional verbal, written, and interpersonal
communication skills to cultivate effective professional
relationships across the Firm.
* Utilize Firm resources responsibly while maintaining
operational efficiency and cost awareness.
* Adhere to Firm policies, procedures, compliance standards, and
operational guidelines.
* Perform additional responsibilities and special projects as
assigned.

Qualifications

* Proficiency with relevant accounting and business software
applications, including Aderant, Microsoft Outlook, Excel, and
Word, along with the ability to quickly learn new systems and
technologies.
* Strong written, verbal, and interpersonal communication
abilities.
* Excellent organizational, prioritization, and time management
skills.
* Advanced analytical, problem-solving, planning, and
troubleshooting capabilities.
* Exceptional attention to detail and commitment to accuracy.
* Ability to successfully manage multiple priorities while
meeting deadlines in a fast-paced environment.
* Proven ability to exercise sound judgment, maintain discretion,
and safeguard confidential information.
* Self-motivated with the ability to work independently while
collaborating effectively within cross-functional teams.
* Adaptability and flexibility to adjust work schedules as
business demands require.

Education & Experience

* Bachelor’s degree required.
* Minimum of five (5) years of legal billing and client
accounting experience, including financial account analysis,
billing administration, and accounts receivable management.
* Experience with Aderant, Elite, or 3E billing and accounting
systems is strongly preferred.