Executive Assistant

Please send resume in WORD format should you be interested in the
following Executive Assistant position located in Los Angeles.
This is a full-time, permanent position with a salary between
95-110K plus awesome benefits. Please pass along to your
colleagues if you’re not interested in this position as we do pay
referral fees.

Job Title: Executive Assistant

Location: Los Angeles

Salary: 95-110K

Daily work hours: 9:00am – 6:00pm (8-hour workday – client is
flexible with the hours)

Litigation experience: preferred but not required

Work Environment: Hybrid (3 days in office/2 days remote)

Term: Full-time

3rd Party C2C/Transfer: No

Referral Fee: $500 – Refer qualified colleague, friends, or
family.

Please reply with an updated resume in Microsoft Word format

There are two openings in client’s LA office: one on Tax side and
one on Corporate – Transactional side

Essential responsibilities include but are not limited to:

* Responsible for reducing document production and administrative
tasks from attorney. Proactively taking ownership and
responsibility for tasks and assignments
* Prepare attorneys correspondence, and other legal documents as
requested.
* Ability to appropriately draft information on behalf of
timekeeper with little or no direction.
* Minor accounting dues (i.e., liaise with Accounting to review
and process monthly bills before submitting to attorney for
review).
* Proactively manage attorney’s calendar on a day-to-day basis,
including making appointments and prioritizing sensitive matters,
and resolving any calendaring/scheduling conflicts and regularly
communicating to ensure that attorney is aware of changing
priorities and commitments.
* Organize meetings on behalf of attorney, including scheduling
and sending reminders.
* Manage and co-ordinate all aspects of attorney’s external and
internal meetings, events and travel, producing detailed
itineraries and providing meeting materials in advance and where
necessary, to attend meetings as required. Process expense
reimbursements.
* Liaise with Office Services/Reception and others to ensure the
seamless delivery of meetings that are in person and on-site.
* Monitor and respond to and action incoming
emails/communications on behalf of attorney. Organize and
prioritize large volumes of information (i.e., emails, phone
calls, etc.)
* Draft email correspondence/communications and liaising with
internal communications team/other key stakeholder groups
relevant to role.
* Respond or direct to the appropriate person general queries
from within the Firm
* Utilize Services (i.e., Document Services, Overflow Assistance,
etc.) when and where appropriate
* Works with little to no supervision.
* Other duties as assigned.
* Manage attorneys calendar.
* Schedule and organize complex activities such as meetings,
travel, and seminars.
* Update and proof visual presentations.
* Maintain and update filing system for the attorneys. Retrieves
information from files when needed.
* Organize and prioritize large volumes of email and phone calls.
* Sort and distribute mail.
* Type general correspondences, memos, charts, tables, graphs,
business plans, etc. Proofread copy for spelling and grammar
making appropriate changes.
* Complete check requests and expense reports.
* Volunteers to assist others in practice group and office. Works
harmoniously in a team environment and fosters team spirit.
* Shares information and expertise readily with staff members at
all levels.

Technical Skills, Qualifications and Experience:

* A large amount of executive assistant and legal secretarial
experience; work experience in a legal or professional services
environment.
* A minimum of Intermediate knowledge of Word, Excel, and
PowerPoint.
* Intermediate knowledge of office systems (i.e., Intapp Time,
Intapp Open, etc.).
* Very able to complete fine hand manipulation (heavy typing,
dialing, filing); sitting/standing/walking/stooping; ability to
lift to 25 lbs
* Can work independently prioritizing work and meeting intense
deadlines
* Excellent English verbal and written communication skills
* Actively pursues opportunities for
self-development/collaboration
* Understands Firm structure and available resources
* Looks for ways to improve processes and/or procedures
* Some analytical ability is required to find solutions to
various administrative problems and prioritize workloads
* Collaborates well with others at all levels.
* Have solid organizational and planning skills.
* Problem Analysis and problem-solving skills.
* Judgment and decision-making ability.
* Proactive (i.e., trouble-shooting) in certain instances wherein
insufficient and/or lack of instruction are provided.
* Maintain high levels of confidentiality.
* Attention to detail and accuracy.
* Team player

Job Location