Please send resume in WORD format should you be interested in the
following Executive Assistant position with our law firm client
in NYC 10020. This is a full-time direct hire position with a
salary of $52-77/hr plus excellent benefits (salary is dependent
upon experience).
Please pass along to your colleagues if you’re not interested as
we do pay referral fees.
Job Title: Executive Assistant
Location: NYC 10020
Salary: $52-77/hr (salary is dependent upon experience) with
benefits
Work Schedule: hybrid
Bachelor Degree required: Preferred
Referral Fee: $500 – Refer qualified colleague, friends, or
family.
Job Summary:
As an Executive Assistant, you will provide high-level executive
assistance to partners and/or members of senior leadership of the
firm. You will connect with departments to provide comprehensive
support, anticipating needs while effectively and proactively
meeting timelines and priorities. You will also complete a broad
variety of tasks including partnering with leadership, partners,
and other key stakeholders to execute firm initiatives, managing
calendars; preparing project-based budgets; preparing documents
and composing confidential and/or sensitive correspondence;
arranging complex and detailed travel plans, itineraries, and
agendas; and ensuring meetings, supporting materials and events
are executed efficiently and effectively.
Responsibilities
· Performs practice area support responsibilities for
assigned partners.
· Manages sensitive matters with a high level of
confidentiality and discretion especially decisions directly
impacting the operations of the firm. Navigates dynamic political
situations with excellent judgment and situational awareness.
· Develops and maintains professional relationships,
ensuring efficient teamwork and providing clear and timely
information. Works collaboratively and proactively with others to
facilitate timely and effective implementation of strategic
plans, objectives, and projects, managing timelines and executing
simultaneous deliverables.
· Prepares Word, Excel, PowerPoint presentations, agendas,
reports, spreadsheets, and other documents. Maintains reports and
spreadsheets and distributes on a regular basis.
· Coordinates events, seminars, and retreats, managing
logistics, engaging vendors, and preparing materials to ensure a
successful event.
· Works proactively with lawyers, firm leadership, and
various departments on preparing materials for various meetings,
events, and projects.
· Analyzes and reviews contract proposals for various
projects, performing cost analysis against the budget.
· Coordinates and participates in department, practice
group, committee, and firm meetings, preparing agendas and
meeting materials, managing logistics and engaging the
appropriate parties to ensure a successful meeting.
· Prepares communications and materials on behalf of
partners, departments, practice area and/or firm leadership,
which may include confidential correspondence and documents.
· Plans and manages complex travel arrangements, provides
itineraries and travel documents and processes expense reports.
· Organizes complex calendars and schedules; resolves
scheduling conflicts and partners with key stakeholders and other
teams for meeting details.
· Works closely and proactively with partners and
leadership to keep them informed of upcoming commitments and
responsibilities, prepares materials in advance, and follows up
appropriately.
· Responds to emails and calls on behalf of partner and/or
firm leaders, has extensive direct contact with clients and
business contacts.
· Performs work impacting partner financial viability with
client matters.
· Partners with billing and collections departments,
monitoring client budgets for reporting purposes and provides
updates to partners and leadership.
· Maintains paper and electronic filing systems, ensuring
compliance with Information Governance policies.
· Other duties as assigned.
Desired Skills
· Excellent communication, interpersonal and time
management skills
· Proven ability to manage projects, meet deadlines and
execute deliverables
· Commitment to excellence and performs at the highest
level possible on a consistent basis
· Ability to function well in a fast-paced environment
· performs additional duties as assigned
· Demonstrates strong work ethic and a flexible,
dependable, and positive attitude
· Uses discretion, confidentiality, and good judgment to
handle practice group, client, and firm leadership matters
· Advanced proficiency needed in Microsoft Office
(Outlook, Word, Excel, and PowerPoint)
Minimum Education
· High School or GED
Preferred Education
· 4 Year / Bachelor’s Degree in Business, Finance or
related field preferred
Minimum Years of Experience
· 5 years’ experience providing exceptional administrative
support to senior leaders or C-suite executives
