Please send resume should you be interested in the following
Legal Secretary position located in Chicago, IL. This is a
full-time, direct-hire position with a salary between 80-90K plus
awesome benefits and bonus. If you’re not interested, please pass
along to your colleagues as we do pay referral fees.
Title: Legal Secretary
Location: Chicago
Salary: $80-90K
Eligible for OT: YES
Hybrid: 3 days onsite / 2 days remote
Bachelor degree required: NO
Paralegal Certificate: HIGHLY Preferred
Work Week Hours: 35
Daily Hours: 9am-5pm
Interview Process: Test (3 parts: Typing, Microsoft Word,
Spelling and Grammar), 2 virtual interviews and final onsite
Job Description:
The Legal Secretary assists attorneys and paralegals by providing
top-notch client service and managing a range of administrative
duties. These responsibilities include document processing and
editing, preparing financial transaction paperwork, and
formatting legal documents for court filings. The role also
involves organizing complex travel arrangements, handling new
business intake, preparing and submitting attorney expenses, and
entering attorney time entries. Additional tasks include managing
detailed client billing, responding to client inquiries by phone
and email, scheduling meetings and conferences, coordinating
calendars, and overseeing incoming mail, faxes, and emails. The
Legal Secretary also maintains and updates client files and
performs various other tasks as needed.
As a Legal Secretary, your duties will include but not be limited
to:
* Prepare and revise, format and finalize a wide variety of legal
documents
* Assist attorneys with frequent and voluminous new client
applications and conflict checks
* Accurately enter attorney time into timekeeping system to meet
daily/weekly deadlines
* Establish and maintain paper and electronic client and
administrative files in compliance with current Firm policies
* Interact on a daily basis with departments within the Firm to
facilitate highest possible legal support
* Prepare and submit expense reports
* Work closely with Accounting Department staff to prepare high
volume of client billings and receivables to meet client billing
format and reporting requirements
* Proficiency with making and managing travel arrangements with
assistance of travel agency to ensure all aspects of travel are
made accurately and communicated effectively for extensive travel
both in the U.S. and abroad (i.e., air, hotel, car, train,
meeting rooms, travel memberships accounts and the like)
* Answer, screen and place phone calls to clients and other
business associates and respond to client inquiries
* Open, review and route mail as directed
* Provide assistance to other Legal Secretaries within Firm
whenever necessary to meet Firm and client needs
